Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 21RFP127274K-BKJ, Comprehensive Operation and Preventive and Predictive Maintenance Services for the Fulton County Jail and the South Fulton Municipal Regional Jail in an amount not to exceed $5,192,445.00 with Johnson Controls, Inc., (Atlanta, GA), to provide comprehensive operation, preventive and corrective maintenance services for the Fulton County Jail and the Jail South Annex in Union City. This action exercises the first of four renewal options. Three renewal options remain. Effective Dates: January 1, 2022 through December 31, 2022. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to renew existing contract to provide comprehensive operation, preventive and corrective maintenance services for the Fulton County Jail and the Jail South Annex in Union City for FY2022.
Scope of Work: This contract provides preventive/scheduled and corrective/ unscheduled maintenance services for the Fulton County Jail and the Jail South Annex properties. Specific maintenance services include: facility management; building envelope and structure; site utilities and distribution systems; central utility plant; hot and chilled water systems; natural and LP gas distribution and combustion systems; plumbing, sewer and water control systems; electrical systems and lighting; low voltage systems; heating ventilation and air conditioning (HVAC); uninterruptible power supply (UPS); emergency generator; security and alarm systems; fire alarm, fire sprinkler, and fire suppression; water towers; kitchen and laundry equipment; pest control; swimming pool; Fume Hoods and grounds/landscape.
The Fulton County Jail Complex consists of twelve (12) mixed use facilities that contain a diverse array of services ranging from administrative offices to maximum security inmate housing. The Complex's building systems include, but are not limited to, chillers, boilers, vertical transportation systems, security electronics, water heaters, negative air handling units, security locks, industrial kitchen equipment, and commercial laundry equipment. On average, 1,300 corrective maintenance work requests are submitted by the various facility end-users per month.
The Jail South Annex located at 6500 Watson Street in Union City, Georgia consists primarily of a single story, 325 bed regional jail encompassing 86,375 square feet. The facility was originally designed in 1997 and constructed in 1998. The facility contains office areas, infirmary, gymnasium, kitchen, prisoner intake area and detention pods.
Community Impact: This effort is necessary to prevent legal actions, unwarranted publicity resulting from the County not being in position to ensure continuous preventive/corrective maintenance services.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to renew existing contract to provide comprehensive operation, preventive and corrective maintenance services for the Fulton County Jail and the Jail South Annex in Union City for FY2022.
The requested authority in the amount of $5,192,445 is the proposed cost for the first full year of the new contract term. This will cover for all corrective/unscheduled maintenance services to include labor rates for during normal/after hours and emergency for both the Fulton County Jail and the Jail South Annex in Union City for FY2022.
Historical Expenditures:
Fulton County Jail Complex:
FY2021: The County expenditures as of 10/26/2021, $3,218,319.06
FY2020: The County has spent $5,020,000.00
FY2019: The County has spent $4,785,581.60
FY2018: The County has spent $4,973,645.20
FY2017: The County has spent $4,793,370.00
FY2016: The County has spent $4,840,278.00
South Fulton Municipal Regional Jail:
FY2021: The County expenditures as of 10/26/2021, $203,011.50
FY2020: The County spent $713,226.78
FY2019: The County spent $220,598.50
FY2018: The County spent $150,000.00
Project Implications: The intent of this contract is to ensure the safety and security of County staff, visitors and inmates through a well-designed and organized comprehensive maintenance program. The County requires the efficient operation of the Main Jail complex and the Jail South Annex in order to preserve building assets in such a manner as to extend their useful life expectancy.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this renewal contract is not approved, the County does not have the internal resource capacity, or the expertise, to perform this service in-house. It will enable the County to have Jail Facility Management Contractor to ensure preventive/corrective maintenance services at these jail facilities.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
21-0406 |
6/2/21 |
$2,175,459.00 |
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1st Renewal |
|
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$5,192,445.00 |
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Total Revised Amount |
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$7,367,904.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $5,192,445.00
Prime Vendor: Johnson Controls, Inc.
Prime Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Prime Value: $4,162,263.91 or 80.16%
Subcontractor: GSE Facility Services, LLC
Subcontractor Status: African American Male Business Enterprise Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $559,226.33 or 10.77%
Subcontractor: F. M. Shelton
Subcontractor Status: African American Female Business Enterprise Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $88,271.57 or 1.70%
Subcontractor: Atco International
Subcontractor Status: White Female Business Enterprise - Non-Certified
Location: Marietta, GA
County: Cobb County
Contract Value: $5,711.69 or 0.11%
Subcontractor: DaCosta’s Plumbing & Backflow Engineers, LLC
Subcontractor Status: White Female Business Enterprise - Non-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $88,271.57 or 1.70%
Subcontractor: Nationwide Electrical Testing, Inc.
Subcontractor Status: Asian American Male Business Enterprise - Certified
Location: Alpharetta, GA
County: Fulton County
Prime Value: $5,711.69 or 0.11%
Subcontractor: D & D Services
Subcontractor Status: Non-Minority
Location: Griffin, GA
County: Spalding County
Contract Value: $17,654.31 or 0.34%
Subcontractor: A-1 Septic
Subcontractor Status: African American Male Business Enterprise Certified
Location: Jonesboro, GA
County: Clayton County
Contract Value: $10,384.89 or 0.20%
Subcontractor: Prime Power
Subcontractor Status: White Female Business Enterprise - Non-Certified
Location: Mableton, GA
County: Cobb County
Contract Value: $11,942.62 or 0.23%
Subcontractor: Kaco Supply Co.
Subcontractor Status: African American Female Business Enterprise Certified
Location: Smyrna, GA
County: Cobb County
Contract Value: $5,711.69 or 0.11%
Subcontractor: Aquatrol
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $11,942.62 or 0.23%
Subcontractor: Hawk Construction
Subcontractor Status: African American Male Business Enterprise Certified
Location: Ellenwood, GA
County: DeKalb County
Contract Value: $225,352.11 or 4.34%
Total Contract Value: $5,192,445.00 or 100.00%
Total MFBE Value: $1,000,584.15 or 19.40%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$2,175,459.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$5,192,445.00 |
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TOTAL: |
$7,367,904.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5224-1116: General, Real Estate and Asset Management, Building Maintenance- $5,192,445 “Subject to availability of funding adopted for FY2022 by BOC”.
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: Three (3) renewal options remain |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
12/31/2022 |