Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 21RFP127274K-BKJ, Comprehensive Operation and Preventive and Predictive Maintenance Services for the Fulton County Jail, in an amount not to exceed $5,493,834.00 with Johnson Controls, Inc. (Atlanta, GA), to provide comprehensive operation, preventive and corrective maintenance services for the Fulton County Jail. This action exercises the fourth of four renewal options. No renewal options remain. Effective Dates: January 1, 2026, through December 31, 2026. (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background This renewal contract is being requested for the fourth of four (4) renewal options effective: January 1, 2026, through December 31, 2026.
The renewal will ensure project continuity for the final completion of the Jail Blitz project and to allow time for the County to navigate the completion of a new solicitation/award process for the execution of a new jail maintenance contract to begin in January 2027.
Scope of Work: This contract provides preventive/scheduled and corrective/unscheduled maintenance services for the Fulton County Jail Complex.
Specific maintenance services include, but are not limited to:
Facility management; building envelope and structure; site utilities and distribution systems; central utility plant; hot and chilled water systems; natural and LP gas distribution and combustion systems; plumbing, sewer and water control systems; electrical systems and lighting; low voltage systems; heating ventilation and air conditioning (HVAC); uninterruptible power supplies (UPS); emergency generator; security and alarm systems; fire alarm, fire sprinkler, and fire suppression; water towers; and kitchen food service equipment including exhaust hoods, and laundry equipment.
Community Impact: This effort is necessary to prevent legal actions, unwarranted publicity resulting from the County not being in position to ensure continuous preventive/corrective maintenance services.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval
Project Implications: The intent of this contract is to ensure the provision of functional jail facilities suitable for the safe and effective housing of inmates along with occupancy by staff and visitors. Additionally, it is the intent of this contract to extend the useful life of the existing jail facility assets.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this renewal contract is not approved, the County does not have the internal resources to provide maintenance services to the Fulton County Jail.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0406 |
6/2/21 |
$2,175,459.00 |
|
1st Renewal |
21-0951 |
12/1/21 |
$5,192,445.00 |
|
Amendment No. 1 |
22-0987 |
12/21/22 |
$244,401.00 |
|
2nd Renewal |
22-0977 |
12/21/22 |
$5,531,120.00 |
|
Increase Spending Authority No. 1 |
23-0631 |
9/20/23 |
$1,230,530.00 |
|
60-Day Extension |
102-364 |
1/1/24 |
$860,000.00 |
|
3rd Renewal |
24-0091 |
2/6/24 |
$5,383,820.00 |
|
Increase Spending Authority No. 2 |
24-0898 |
12/18/24 |
$2,156,400.00 |
|
30-Day Extension |
102-364 |
1/1/25 |
$684,717.24 |
|
Extension No. 3 |
25-0104 |
2/5/25 |
$2,815,000.00 |
|
Emergency Change Order No. 1 |
102-420(g)(2) |
5/1/25 |
$1,436,867.78 |
|
Emergency Change Order No. 2 |
102-420(g)(2) |
8/8/25 |
$2,278,095.86 |
|
Extension No. 4 |
25-0614 |
8/20/25 |
$3,558,014.10 |
|
Increase Spending Authority No. 3 |
25-0968 |
12/17/25 |
$1,020,923.21 |
|
30-Day Extension |
102-364 |
1/1/2026 |
$804,206.00 |
|
4th Renewal |
|
|
$5,493,843.00 |
|
Total Revised Amount |
|
|
$40,865,842.19 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $5,493,834.00
Prime Vendor: Johnson Controls, Inc.
Prime Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Prime Value: $1,136,674.25 or 20.69%
Subcontractor: 1electric
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $3,296.30 or 0.06%
Subcontractor: F. M. Shelton
Subcontractor Status: African American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $23,623.49 or 0.43%
Subcontractor: BB&D Services
Subcontractor Status: Asian Male Business Enterprise
Location: Lithia Springs, GA
County: Douglas County
Contract Value: $455,438.84 or 8.29%
Subcontractor: B&W Mechanical
Subcontractor Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Contract Value: $63,179.09 or 1.15%
Subcontractor: Buffington Burns Electric, Inc
Subcontractor Status: Non-Minority
Location: Conyers, GA
County: Rockdale County
Contract Value: $42,851.91 or 0.78%
Subcontractor: Capital Materials
Subcontractor Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Contract Value: $12,086.43 or 0.22%
Subcontractor: Complete Contracting Partners, LLC
Subcontractor Status: African American Male Business Enterprise
Location: Powder Spring, GA
County: Cobb County
Contract Value: $309,852.24 or 5.64%
Subcontractor: Electronic Maintenance Associates, Inc
Subcontractor Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Contract Value: $17,030.89 or 0.31%
Subcontractor: Ferguson
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: DeKalb County
Contract Value: $5,383.82 or 0.10%
Subcontractor: Ferrell Gas
Subcontractor Status: Non-Minority
Location: Conley, GA
County: Clayton County
Contract Value: $21,975.34 or 0.40%
Subcontractor: Hawk Construction
Subcontractor Status: African American Male Business Enterprise
Location: Ellenwood, GA
County: DeKalb County
Contract Value: $1,542,119.20 or 28.07%
Subcontractor: Grainger
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $655,963.78 or 11.94%
Subcontractor: Heaton Erecting
Subcontractor Status: Non-Minority
Location: Forest Park, GA
County: Clayton County
Contract Value: $2,197.53 or 0.04%
Subcontractor: Home Depot
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $2,197.53 or 0.04%
Subcontractor: IDN Armstrong
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: DeKalb County
Contract Value: $4,944.45 or 0.09%
Subcontractor: ITR of Georgia
Subcontractor Status: Non-Minority
Location: Tucker, GA
County: DeKalb County
Contract Value: $9,339.52 or 0.17%
Subcontractor: JWC Environmental
Subcontractor Status: Non-Minority
Location: Santa Ana, CA
County: Orange County
Contract Value: $12,635.82 or 0.23%
Subcontractor: L&H Sheet Metal Company
Subcontractor Status: Non-Minority
Location: Jonesboro, GA
County: Clayton County
Contract Value: $14,833.35 or 0.27%
Subcontractor: LABS
Subcontractor Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Contract Value: $19,777.80 or 0.36%
Subcontractor: LP Gas Industrial Equipment Company
Subcontractor Status: Non-Minority
Location: Macon, GA
County: Bibb County
Contract Value: $39,555.60 or 0.72%
Subcontractor: Otis Elevator
Subcontractor Status: Non-Minority
Location: Birmingham, AL
County: Jefferson County
Contract Value: $383,469.61 or 6.98%
Subcontractor: Prime Coat Coating Systems
Subcontractor Status: Non-Minority
Location: Waukegan, IL
County: Lake County
Contract Value: $181,296.52 or 3.30%
Subcontractor: Pro Air Care, LLC
Subcontractor Status: Hispanic Male Business Enterprise
Location: Buford, GA
County: Gwinnett County
Contract Value: $4,944.45 or 0.09%
Subcontractor: Mayer Electric
Subcontractor Status: Non-Minority
Location: Covington, GA
County: Newton County
Contract Value: $549.38 or 0.01%
Subcontractor: McMaster Carr
Subcontractor Status: Non-Minority
Location: Douglasville, GA
County: Douglas County
Contract Value: $8,240.75 or 0.15%
Subcontractor: RS Group
Subcontractor Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Contract Value: $2,197.53 or 0.04%
Subcontractor: Roof Management
Subcontractor Status: White Female Business Enterprise
Location: Norcross, GA
County: Gwinnett County
Contract Value: $3,296.30 or 0.06%
Subcontractor: Service Lighting
Subcontractor Status: Non-Minority
Location: Maple Grove, MN
County: Hennepin County
Contract Value: $4,395.07 or 0.08%
Subcontractor: Southern Automatic Machinery
Subcontractor Status: Non-Minority
Location: Fayetteville, GA
County: Fayette County
Contract Value: $3,296.30 or 0.06%
Subcontractor: Spot Coolers
Subcontractor Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Contract Value: $7,141.98 or 0.13%
Subcontractor: Stovall Trucking & Construction LLC
Subcontractor Status: African American Female Business Enterprise
Location: Eatonton, GA
County: Putnam County
Contract Value: $329,080.66 or 5.99%
Subcontractor: Total Maintenance Solutions
Subcontractor Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Contract Value: $108,228.53 or 1.97%
Subcontractor: Thermal Resource Solutions
Subcontractor Status: Non-Minority
Location: Taylor, SC
County: Greenville County
Contract Value: $52,191.42 or 0.95%
Subcontractor: Trane Supply
Subcontractor Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Contract Value: $8,240.75 or 0.15%
Subcontractor: Western Detention
Subcontractor Status: Non-Minority
Location: Deer Park, WA
County: Spokane County
Contract Value: $2,197.53 or 0.04%
Total Contract Value: $5,493,834.00 or 100.00%
Total Certified Value: $2,361,799.24 or 42.99%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$2,175,459.00 |
|
Previous Adjustments: |
$33,196,549.19 |
|
This Request: |
$5,493,834.00 |
|
TOTAL: |
$40,865,832.19 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5224-1116: General, Department of Real Estate and Asset, Building Maintenance - $5,493,834.00 “Subject to availability of enhanced jail maintenance funding adopted for FY2026 by BOC”
|
Key Contract Terms |
|
Start Date: 1/1/2026 |
End Date: 12/31/2026 |
|
Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 76
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
5/30/2025 |
8/29/2025 |