Department
Senior Services
Requested Action
title
Request approval to renew an existing contract - Department of Senior Services, 21ITB000028ACJC, Indigent Burial in an amount not to exceed $502,067.00 with Mutual Meadows Inc. (Peachtree Corners, GA), to provide dignified professional burial services as a last resort for any deceased person declared indigent or unclaimed Fulton County resident if the death occurred within Fulton County. This action exercises the second of two renewal options. No renewal options remain. Effective January 1, 2024 through December 31, 2024. (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: To renew existing contract to provide indigent burial services when necessary.
Scope of Work: To provide interment and cremation services for the indigent to include cemetery plots, furnishing of gravesites, cement vault, opening and closing of grave sites, lowering services, cremation, and interment of cremains and perpetual, care. This is done pursuant to the O.C.G.A § 36-12-5, keeping of adequate records of all such interments and providing of normal maintenance care which all lot owners receive. The gravesites are located at Lakeside Memorial Gardens Cemetery, 7720 Ono Road, Palmetto, GA 30268. Indigent people are typically people with no family, no assets, and no money, which is left to the local government to administer funeral arrangements. This program provides a decent burial for Fulton County citizens who die and have no resources to pay for the interment costs at the time of death.
Community Impact: Fulton County provides approximately 350 burials annually: 90% are adults, 3% are children ages 2 to 16, and 7% are children under 2.
Department Recommendation: The Department of Senior Services recommends approval.
Project Implications: Fulton County is obligated pursuant to O.C.G.A § 36-12-5, to provide indigent burial services. Approval will allow the County to continue to provide services in compliance with the state law.
Community Issues/Concerns: These services are vital to the Fulton County communities.
Department Issues/Concerns: The Department has no issues or concerns regarding this item.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
18-1016 |
12/19/2021 |
$418,750.00 |
|
1st Renewal |
19-0959 |
10/19/2022 |
$418,750.00 |
|
Amendment No. 1 |
23-0161 |
03/01/2023 |
$21,675.00 |
|
Amendment No. 2 |
23-0725 |
10/18/2023 |
$132,841.35 |
|
2nd Renewal |
|
|
$502,067.00 |
|
Total Revised Amount |
|
|
$1,494,083.35 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $502,067.00
Prime Vendor: Mutual Meadows
Prime Status: Non-Minority
Location: Peachtree Corners, GA
County: Gwinnett County
Prime Value: $502,067.00 or 100.00%
Subcontractor: None
Total Contract Value: $502,067.00 or 100.00%
Total Certified Value: -0-
Exhibits Attached
Exhibit-1: Contractor Performance Report
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contract Renewal No. 2
Contact Information
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$418,750.00 |
|
Previous Adjustments: |
$573,266.35 |
|
This Request: |
$502,067.00 |
|
TOTAL: |
$1,494,083.35 |
Fiscal Impact / Funding Source
Funding Line 1:
100-183-1838-1234, Indigent Burial Services- $502,067.00
|
Key Contract Terms |
|
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: $25,125.00 - 6% contract increase; FY23 spending authority increase |
Renewal/Extension Terms: 2 of 2 Renewal |
Overall Contractor Performance Rating: 88
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2023 |
9/30/2023 |