Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC #99999-001-SPD0000154-0001, Facility Maintenance Solution in the amount not to exceed $505,000.00 with CGL Facility Management, LLC (Fayetteville, GA), to provide preventive and corrective maintenance services for the Fulton County Animal Services Facility located at 1251 Fulton Industrial Blvd NW, Atlanta, GA 30336. Effective July 15, 2025 through December 31, 2025.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background The initial award for this service was approved by the BOC on December 4, 2024, as Item #24-0839, approving the statewide contract SWC #99999-001-SPD0000154-0001, Facility Maintenance Solution with CGL Facility Management, LLC, in the total amount not to exceed $388,622.76, to provide preventive and corrective maintenance services for the Fulton County Animal Services Facility located at 1251 Fulton Industrial Blvd NW, Atlanta, GA 30336, effective from January 1, 2025 through July 14, 2025. However, SWC #99999-001-SPD0000154-0001 will expire on July 14, 2025. The State of Georgia has extended SWC #99999-001-SPD0000154-0001 from July 15, 2025 through July 14, 2026 (see Exhibit 2).
Now, DREAM is requesting approval to utilize that statewide contract to provide continued preventive and corrective maintenance services for the Fulton County Animal Services Facility for the remainder of FY2025 in the total amount of $505,000.00, with new effective date from July 15, 2025 through December 31, 2025.
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Preventive Maintenance |
Corrective Maintenance |
Total Cost |
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$354,317.40 |
$150,682.60 |
$505,000.00 |
Scope of Work: The statewide contractor (facility maintenance) will be required to provide facility management and technical expertise to protect the new facility’s capital investments and to effectively maintain the interior equipment, systems, and spaces in accordance with manufacturer/builder recommendations for the preventive maintenance as well as perform corrective maintenance (repairs) on an as-needed basis. The systems to be maintained include, but are not limited to, the following:
• Heating Ventilation and Air Conditioning systems (HVAC)
• Electrical Distribution Systems including emergency generators
• Plumbing and Sewer Systems
• Fire Alarm System
• Fire Sprinkler System
• Security System
The contractor provides a skilled workforce with the necessary qualifications, certifications, and experience to perform the requested services.
Staff onsite hours are defined as Monday-Friday 7AM-7PM and Saturday 7AM- 3PM. Sunday is an on-call basis only.
Community Impact: This service impact Fulton County cities: Alpharetta, Atlanta, Chattahoochee Hills, College Park, East Point, Fairburn, Hapeville, Johns Creek, Milton, Mountain Park, Palmetto, Roswell, Sandy Springs, South Fulton, Union City.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the total amount of $505,000.00 for the remainder of FY2025, is an increase of +$116,377.24 ($388,622.76 - $505,000.00=$116,377.24) over the first 6-months of FY2025. This is due to the Statewide Contractor (CGL Facility Management, LLC) proposing an increase in their annual base contract (corrective/unscheduled maintenance) pricing rate up to 3.8% effective July 15, 2025 (see Exhibit 3), and to cover the costs for of labor and materials associated with corrective maintenance per the terms and conditions of the contract.
This is a time and materials contract that require covering the costs for replacement of parts/components and labor for maintenance repairs for the Fulton County Animal Shelter Facility.
DREAM’s Greater Fulton Maintenance Division will collaborate and managed the facility maintenance responsibilities with the Statewide Contractor (CGL Facility Management, LLC).
Project Implications: This statewide contract allows the County to maintain and provide preventive and corrective maintenance services that ensures the optimum operation performance of this facility.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this statewide contract is not approved, there will be a delay in providing internal resources necessary to render adequate and timely maintenance service to this new Animal Shelter facility.
Contract Modification
CGL Facility Management, llc
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0839 |
12/4/24 |
$388,622.76 |
|
New Request |
|
|
$505,000.00 |
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Total Revised Amount |
|
|
$893,622.76 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: SWC#99999-001-SPD0000154-0001
Exhibit 2: Statewide Contract Extension
Exhibit 3: CGL Price Adjustment
Exhibit 4: Cooperative Purchasing Justification and Approval Form
Exhibit 5: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$388,622.76 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$505,000.00 |
|
TOTAL: |
$893,622.76 |
Fiscal Impact / Funding Source
Funding Line 1:
312-520-S210-1116: Contractual Services Animal Control, DREAM, Animal Control, Building Maintenance- $300,000.00
Funding Line 2:
312-335-S210-1116: Contractual Services Animal Control, Emergency Management, Animal Control, Building Maintenance- $205,000.00
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Key Contract Terms |
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Start Date: 7/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 76
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2025 |
3/31/2025 |