Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Information Technology, 21ITB1007B-PS, Network Equipment Maintenance & Support in the amount of $2,695,500.00 with Presidio Inc. (New York, NY) to provide provisioning, maintenance and support services of network and physical security equipment county-wide effective January 1, 2022 through December 31, 2022, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: Fulton County Information Technology requests approval for this new contract in support of our Cisco telecommunication and physical security equipment maintenance and support services county wide. This contract will provide for the acquisition of new Cisco voice, data and physical security equipment, the maintenance of existing switches, routers, badge/ card readers, virtual machines for the physical security stack and any other Cisco equipment and for specialized Cisco support services on an as needed basis.
Community Impact: This service arrangement provided continued support of our existing infrastructure devices.
Department Recommendation: Department recommends approval.
Project Implications: The support services provided by our network hardware provider are essential to the effective maintenance of the county voice, data and physical security equipment. Without the approval of this agreement, we will lose continuity of operations and support for our network and physical security infrastructure for the citizens of the county.
Community Issues/Concerns: There are no community issues/ concerns.
Department Issues/Concerns: If this request is not approved, FCIT will be unable to provide support services that are critical county operations.
Contract Modification: New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $ 2,695,500.00
Prime Vendor: Presidio Inc. .
Prime Status: Non-Minority
Location: New York, NY
County: New York County
Prime Value: $2,695,500.00 or 100.00%
Total Contract Value: $2,695,500.00 or 100.00%
Total M/FBE Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Potential Projects for 2022
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Contractors Performance Report
Exhibit 4: Department Recommendation Memo
Contact Information (Type Name, Title, Agency and Phone)
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Glenn Melendez, CIO, Department of Information Technology, (404) 612-0192
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$2,695,500.00 |
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TOTAL: |
$2,695,500.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
Funding provided by agencies requesting products and services - $1,945,500 .00 (Subject to availability of funding adopted for FY2022 by BOC)
Funding Line 2:
100-220-2203-1113- General Funds, Information Technology, Data Proc-Systems Dev, Software License, $750,000.00 (Smartnet & Flex; Subject to availability of funding adopted by FY2022 by BOC)
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: Two (2) one-year renewal options |
Overall Contractor Performance Rating: 3.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2021 |
7/31/2021 |