Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of a Standard Utility Agreement Contract Item Agreement between Fulton County and the Georgia Department of Transportation for the adjustment of 36 sanitary sewer manholes and 20 water valve boxes associated with the resurfacing of Roswell Road (SR 9) from the Chattahoochee River to City Street 1842/Upper Hembree Road, P.I. M006335, in an estimated amount of $111,000.00; to authorize the Chairman to executed the Standard Utility Agreement Contract Item Agreement and related documents; and to authorize the County Attorney to approve the Standard Utility Agreement Contract Item Agreement as to form and to make changes necessary to protect the County’s interest. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
GA CONST Art. 9, § 3, ¶ I provides that the County may contract for any period not exceeding 50 years with any other public agency, public corporation, or public authority for joint services, for the provision of services, or for the joint or separate use of facilities or equipment; but such contracts must deal with activities, services, or facilities that the contracting parties are authorized by law to undertake or provide. O.C.G.A § 36-10-1 provides that all official contracts entered into by the County governing authority with other persons on behalf of the County shall be in writing and entered on its minutes.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
No
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The Georgia Department of Transportation (GDOT) plans to resurface SR 9 (Roswell Road) from Chattahoochee River to Upper Hembree Road. As part of this roadway project, the adjustment of 36 sanitary sewer manholes and 20 water valve boxes will need to be adjusted with the new elevation and grade of the roadway. Sanitary sewer and waterline service will remain uninterrupted during the resurfacing period. GDOT is going to bid for the SR 9 resurfacing project and has suggested executing a Memorandum of Understanding (MOU) between Fulton County and GDOT to cover the necessary sewer manhole and water valve box adjustments. The Department of Public Works has reviewed the cost ($111,000.00) of the manhole adjustments along the sanitary sewer and has budgeted for it as part of the water and sewer fund and included in the 2016-2026 Capital Improvement Program (CIP). Upon completion of the adjustments, Fulton County would reimburse GDOT the actual cost incurred by the contractor.
Community Impact: Currently, an 8-inch sewer line and 10-inch water line are serving properties along SR 9. The resurfacing project will affect the existing water line valve boxes and sanitary sewer manholes that serve the properties.
Department Recommendation: The Department of Public Works believes that the most cost-effective way to complete the sanitary sewer manhole and water valve box adjustments is by allowing GDOT to bid out the work as part of their roadway project. Therefore, Public Works recommends Fulton County enter into the MOU.
Project Implications: The road resurfacing impacted the existing sanitary sewer manholes and water valve boxes due to modifications of the existing grades along the roadway which required structures to be adjusted to match the proposed roadway surface. The existing sanitary sewer adjustments had to occur and maintain sanitary sewer service in this area.
Community Issues/Concerns: No concerns were expected since sewer service had to be maintained during construction.
Department Issues/Concerns: No concerns were expected by the Department. This arrangement has worked well between GDOT and Fulton County on other projects.
Contract Modification (Delete this chart only if the Requested Action is for a NEW award. Simply insert the text “New Procurement.” If the Requested Action is for a Contract Modification ((Renewal, Amendment, Change Order, Extension, Increase Spending Authority)), the chart should remain and be completed.)
“New Procurement.”
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Georgia Department of Transportation
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit-A CIA SR 9 from Chatt-River to Upper- Hembree Rd
Exhibit-B Cost Estimate SR 9 from Chatt-River to Upper-Hembree Rd
Contact Information (Type Name, Title, Agency and Phone)
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Georgia Department of Transportation
Contract Attached
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Yes
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
$111,000.00. |
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TOTAL: |
$111,000.00. |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-I301