Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to award a contract without competition - Fulton County Library System 21EF131840B, 2022 Edition of World Book Encyclopedia in an amount not to exceed $33,966.00 with World Book, Inc. (Chicago, IL), to provide patrons with a physical source of information for homework, research projects and fact searches for all ages. Effective upon BOC approval for a 12 month period. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with the Purchasing Code Sections 102-384, after conducting a good faith review, the Purchasing Department has determined that there is only one source available for the required supply, service or construction item, the request shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Fulton County is seeking to purchase 34 sets of the World Book Encyclopedias to be distributed throughout the Fulton County Library System. World Book, Inc is a sole source supplier of digital and physical products.
Scope of Work: This action allows the library to provide the most updated selection of encyclopedias. These selections are updated on an annual basis.
Community Impact: Fulton County citizens can access research data from a reliable information source.
Department Recommendation: The Fulton County Library System recommends approval for sole source of recommended vendor.
Project Implications: Fulton County is the largest county in Georgia and not providing this service would negatively impact a wide range of Fulton County citizens in every Fulton area code.
Community Issues/Concerns: There are no Community Issues/Concerns
Department Issues/Concerns: There are no Department Issues/Concerns
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached
Exhibit 1: World Book Quote
Exhibit 2: World Book Digital List of Products
Exhibit 3: Sole Source Justification Form
Contact Information (Type Name, Title, Agency and Phone)
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Jamar Parker, Financial Systems Manager 404-771-7578
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$33,966.00 |
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TOTAL: |
$33,966.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-650-6565-1312: General Fund - Library - Library-Public Service Operations- Books-Library
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Key Contract Terms |
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Start Date: Upon BOC approval |
End Date: One Year Term |
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Cost Adjustment: |
Renewal/Extension Terms: No Extension/No Renewal |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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Upon Approval |
12/31/2022 |