Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of lowest responsible bidders - Public Works Department, 25ITB0911K-NJH Standby Miscellaneous Construction, Water System Services in an amount not to exceed $3,000,000.00 with (A) Site Engineering, Inc. (Atlanta, Ga) in an amount not to exceed $1,500,000.00 and (B) Wade Coots Company, Inc. (Austell, Ga) in an amount not to exceed $1,500,000.00 to provide standby miscellaneous construction services for the Fulton County water distribution system. Effective April 1, 2026 through December 31, 2026 with two renewal options.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with the State of Georgia O.C.G.A § 36-91 Georgia Local Government Public Works Construction Law, all competitive sealed proposals (RFPs) for public works construction projects (CM at Risk, Construction PM, D/B Projects) costing $250,000 or more shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The Public Works Department recommends approval of this award. This contract provides for on-call, standby, and emergency construction services dealing with the repair and installation of water mains, water service lines, and other miscellaneous water service-related facilities located in the North Fulton water service area. The chosen contractors will provide the necessary crew and equipment as directed by Public Works staff on an as needed basis.
Public Works staff reviewed the itemized bid tabulation sheets submitted by each contractor. The analysis showed that Wade Coots offered lower pricing on the items most frequently used during repair and emergency response work. The overall cost difference between Site Engineering & Wade Coots Company’s itemized bids is less than 5%. This minimal variance between the two contractors will allow flexibility for the Department to utilize either contractor in a way that maximizes efficiency.
This contract will have two (2) renewal options.
Community Impact: This contract ensures the North Fulton water service area, located North of the Chattahoochee River, is maintained in the most efficient manner possible. This system is responsible for providing potable water to residents and businesses.
Department Recommendation: The Public Works Department recommends approval of the contract to the lowest responsible bidders (A) Site Engineering and (B) Wade Coots Company, Inc.
Project Implications: Approval of this item will ensure the supplemental manpower, material, and equipment are available, thru on-call services, to respond to emergencies and other repair/replacement needs within the water distribution system.
Community Issues/Concerns: No community issues/concerns have been brought to the attention of Public Works staff.
Department Issues/Concerns: The Public Works team does not have any concerns with either contractor. Both vendors have previously worked with Fulton County within the expected roles.
Contract Modification
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $3,000,000.00
(A)
Contract Value: $1,500,000.00
Prime Vendor: Site Engineering, Inc.
Prime Status: Small Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $1,005,000.00 or 67.00%
Subcontractor: VWalla
Subcontractor Status: Hispanic American Male Business Enterprise
Location: Roswell, GA
County: Fulton County
Contract Value: $225,000.00 or 15.00%
Subcontractor: AM/PM Concrete Cutting
Subcontractor Status: DBE
Location: Marietta, GA
County: Cobb County
Contract Value: $45,000.00 or 3.00%
Subcontractor: JDJ Hauling
Subcontractor Status: African American Male Business Enterprise
Location: Stockbridge, GA
County: Henry County
Contract Value: $150,000.00 or 10.00%
Subcontractor: Figlo Tree Services
Subcontractor Status: Hispanic American Male Business Enterprise
Location: Lawrenceville, GA
County: Gwinnett County
Contract Value: $75,000.00 or 5.00%
Total Contract Value: $1,500,000.00 or 100%
Total Certified Value: $1,500,000.00 or 100%
(B)
Contract Value: $1,500,000.00
Prime Vendor: Wade Coots
Prime Status: Non-Minority
Location: Hiram, GA
County: Paulding County
Prime Value: $450,000.00 or 30.00%
Subcontractor: Core & Mann
Subcontractor Status: Non-Minority
Location: Kennesaw, GA
County: Cobb County
Contract Value: $300,000.00 or 20.00%
Subcontractor: Ferguson Piping Supply
Subcontractor Status: Non-Minority
Location: Conyers, GA
County: Rockdale County
Contract Value: $300,000.00 or 20.00%
Subcontractor: Consolidated Pipe & Supply
Subcontractor Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Contract Value: $300,000.00 or 20.00%
Subcontractor: SUM Consulting
Subcontractor Status: White Female Business Enterprise
Location: Rome, GA
County: Floyd County
Contract Value: $75,000.00 or 5.00%
Subcontractor: T & J Industry
Subcontractor Status: African American Male Business Enterprise
Location: Stonecrest, GA
County: DeKalb County
Contract Value: $75,000.00 or 5.00%
Total Contract Value: $1,500,000.00 or 100.00%
Total Certified Value: $75,000.00 or 5.00%
Grand Contract Value: $3,000,000.00 or 100.00%
Grand Certified Value: $1,575,000.00 or 52.50%
Exhibits Attached
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Performance Evaluation Reports-Site and Wade Coots
Contact Information
title
David E. Clark, Director, Public Works Department 404-612-2804
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$3,000,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$3,000,000.00 |
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TOTAL: |
$3,000,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-H065
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Key Contract Terms |
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Start Date: 4/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: $0.00 |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Site Engineering 100 11/9/2025 to 2/8/2026
Wade Coots Company 100 2/5/2026 to 2/18/2026
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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11/9/2025 |
2/8/2026 |