Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 23ITB138741K-JAJ, Task Order Contract for Minor Construction in the total amount not to exceed $6,000,000.00 with (A) Brad Construction Company II, LLC (Fayetteville, GA) in an amount not to exceed $1,200,000.00; (B) Hawk Construction Company, LLC (Ellenwood, GA) in an amount not to exceed $1,200,000.00; (C) Complete Contracting Partners, LLC (Powder Springs, GA) in an amount not to exceed $1,200,000.00; (D) Rubio and Sons Interior, Inc. (Hoschton, GA), in an amount not to exceed $1,200,000.00; and (E) Osprey Management, LLC (Marietta, GA) in an amount not to exceed $1,200,000.00, to provide standby repair, alteration, modernization, maintenance, and rehabilitation construction services. This action exercises the first of three renewal options. Two renewal options remain. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The standby “Task Order Contract for Minor Construction Projects” allows the County to complete small construction projects on a timely basis for small construction projects. The scope of work includes detailed repair and construction tasks and specifications that have established unit prices. It is placed with a General Contractor for the accomplishment of repair, alteration, modernization, maintenance, rehabilitation, construction, etc. of buildings, structures, or other real property. Ordering is accomplished by means of issuance of a Work Order against the contract. The general contractors are to furnish all management, design, labor, materials, tools, equipment, architectural and engineering support, and appurtenances necessarily needed to perform the work authorized by work orders issued will be included in this contract.
Community Impact: The impact on the community is to provide repairs to facilities that have deteriorated due to deferred maintenance.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
These are time and materials contracts, and the requested spending authority in an amount not to exceed $6,000,000.00, covers costs for capital projects to be executed in FY2025. This contract is used to execute approved capital projects for DREAM as well as all other County agencies with approved funding allocated for various facility construction and major capital repairs.
This is a Standby Contract that is dependent on the availability of capital funding and/or end-user/departmental operating/capital funding as identified” as a part of FY2025 budget.
Project Implications: These standby task order contracts for minor construction and repair projects provide the County with the flexibility to move forward quickly to deliver construction services.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If the renewal of these contracts is not approved, the County does not have the capacity, or the expertise, to perform these services in-house.
Contract Modification
(A) Brad Construction Company II, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0014 |
1/10/24 |
$1,200,000.00 |
|
1st Renewal |
|
|
$1,200,000.00 |
|
Total Revised Amount |
|
|
$2,400,000.00 |
(B) Hawk Construction Company, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0014 |
1/10/24 |
$1,200,000.00 |
|
Increase Spending Authority No. 1 |
24-0540 |
8/21/24 |
$300,000.00 |
|
Task Order No. 1 |
24-0748 |
11/6/24 |
$277,000.00 |
|
Task Order No. 2 |
TMP-5525 |
11/20/24 |
$484,800.00 |
|
2nd Renewal |
|
|
$1,200,000.00 |
|
Total Revised Amount |
|
|
$3,461,800.00 |
(C) Complete Contracting Partners, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0014 |
1/10/24 |
$1,200,000.00 |
|
Increase Spending Authority No. 1 |
24-0540 |
8/21/24 |
$300,000.00 |
|
1st Renewal |
|
|
$1,200,000.00 |
|
Total Revised Amount |
|
|
$2,700,000.00 |
(D) Rubio and Sons Interiors, inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0014 |
1/10/24 |
$1,200,000.00 |
|
1st Renewal |
|
|
$1,200,000.00 |
|
Total Revised Amount |
|
|
$2,400,000.00 |
(E) Osprey Management, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0014 |
1/10/24 |
$1,200,000.00 |
|
1st Renewal |
|
|
$1,200,000.00 |
|
Total Revised Amount |
|
|
$2,400,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $6,000,000.00
(A)
Contract Value: $1,200,000.00
Prime Vendor: Brad Construction Company, LLC’
Prime Status: African American Male Business Enterprise
Location: Fayetteville, GA
County: Fayette County
Prime Value: $1,200,000.00 or 20.00%
Total Contract Value: $1,200,000.00 or 20.00%
Total Certified Value: $1,200,000.00 or 20.00%
(B)
Contract Value: $1,200,000.00
Prime Vendor: Hawk Construction Company, LLC
Prime Status: African American Male Business Enterprise
Location: Ellenwood, GA
County: DeKalb County
Prime Value: $1,200,000.00 or 20.00%
Total Contract Value: $1,200,000.00 or 20.00%
Total Certified Value: $1,200,000.00 or 20.00%
(C)
Contract Value: $1,200,000.00
Prime Vendor: Complete Contracting Partners, LLC
Prime Status: African American Male Business Enterprise
Location: Powder Springs, GA
County: Cobb County
Prime Value: $1,200,000.00 or 20.00%
Total Contract Value: $1,200,000.00 or 20.00%
Total Certified Value: $1,200,000.00 or 20.00%
(D)
Contract Value: $1,200,000.00
Prime Vendor: Rubio and Sons, Interior
Prime Status: Non-Minority
Location: Hoschton, GA
County: Jackson County
Prime Value: $1,200,000.00 or 20.00%
Total Contract Value: $1,200,000.00 or 20.00%
Total Certified Value: $00.00
(E)
Contract Value: $1,200,000.00
Prime Vendor: Osprey Management, LLC
Prime Status: African American Male Business Enterprise
Location: Marietta, GA
County: Cobb County
Prime Value: $1,200,000.00 or 20.00%
Total Contract Value: $1,200,000.00 or 20.00%
Total Certified Value: $1,200,000.00 or 20.00%
Grand Total Contract Value: $6,000,000.00 or 100.00%
Grand Total Certified Value: $4,800,000.00 or 80.00%
All Prime contractors submitted TBD for subcontractors
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Performance Evaluations
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$6,000,000.00 |
|
Previous Adjustments: |
$1,361,800.00 |
|
This Request: |
$6,000,000.00 |
|
TOTAL: |
$13,361,800.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
|
Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine -$6,000,000.00 “Pending BOC approval of FY2025 budget” “This is a Standby Contract that is dependent on the availability of capital funding and/or end-user/departmental operating/capital funding as identified” as a part of FY2025 budget”.
|
Key Contract Terms |
|
Start Date: 1/1/2025 |
End Date: 12/31/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: Two renewal options remain |
Overall Contractor Performance Rating:
Brad Construction Company II, LLC 79
Hawk Construction Company, LLC 88
Complete Contracting Partners, LLC 88
Rubio and Sons Interior, Inc. 94
Osprey Management, LLC 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2024 |
6/30/2024 |