Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to enter into contract with Georgia Department of Public Health. (DPH). Said agency is seeking to fund an interoperability project between the Medical Examiner’s Case Management System and Georgia’s Electronic Death Registration System to streamline the data entry process for vital records. The Medical Examiner’s office will facilitate the project between VertiQ Software, LLC. and DPH. Effective dates: February 1, 2021 through December 31, 2021.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
N/A
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
The Medical Examiner’s Office desires to enter into a contract with DPH to facilitate a project between VertiQ ( ME’s case management vendor) and DPH to streamline the data entry process for reporting death certificate information to the State: currently the ME’s office enters death certificate information manually into the Georgia Department of Public Health’s vital records system. To make this process more efficient, DPH has requested that the ME’s case management vendor implement a software on their platform that will allow data to be transferred directly into the State’s system. DPH will fund the project up to $10,000----the project has been estimated to cost approximately $8,500. The Medical Examiner’s office will not have any financial obligations for this project and will serve in the role of facilitator for the project.
Scope of Work: N/A
Community Impact: N/A
Department Recommendation: The ME’s office recommends approval of this contract
Project Implications: To eliminate data entry errors and to provide for a streamlined process
Community Issues/Concerns: N/A
Department Issues/Concerns: N/A