Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 21ITB130533C-GS, Locks, Doors and Hardware Countywide in an amount not to exceed $90,000.00 with (A) Overhead Door Company of Atlanta dba DH Pace Company, Inc. (Peachtree Corners, GA) in an amount not to exceed $55,000.00 and (B) Acme Security, Inc. (Smyrna, GA) in an amount not to exceed $35,000.00, to provide on-site locksmith services to include the installation of new locks and door hardware services for Fulton County facilities. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Request to renew existing contract to provide Locks, Doors and Hardware Countywide on “as-needed” basis for Fulton County for FY2024.
Scope of Work: These contracts furnish all parts, labor, equipment, transportation, and materials necessary to provide on-site locksmith services, to include the installation of new locks and door hardware as required on an “as needed” basis for Fulton County facilities. Additionally, this service provides supplemental support to the staff during peak service periods. Department of Real Estate and Asset Management handles most routine locksmith service calls. However, only a small percentage of the work can be completed in-house with current staff strength. The County has only one locksmith to serve more than 350 facilities.
The contract also covers cost of hardware (locks, key blanks including security keys, door closers and door hardware like handles) and about 70% of the expenditure is towards cost of hardware.
Community Impact: Provide security of all County-owned facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
These are time and materials contracts. The requested spending authority in the total amount of $90,000.00 will cover costs for replacement/components parts and hourly locksmith service Countywide for FY2024.
Project Implications: These contracts provide all the necessary supply of locks, door hardware and locksmith services needed to support the in-house maintenance staff.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the Department’s ability to address the needs for locks, door hardware and locksmith services, with its limited in-house staff, will suffer.
Contract Modification
(A) Overhead Door Company of Atlanta dba DH Pace Company
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0832 |
10/20/21 |
$55,000.00 |
|
Increase Spending Authority No. 1 |
22-0825 |
11/2/22 |
$43,000.00 |
|
1st Renewal |
22-0707 |
10/5/22 |
$55,000.00 |
|
2nd Renewal |
|
|
$55,000.00 |
|
Total Revised Amount |
|
|
$208,000.00 |
(B) Acme Security, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0832 |
10/20/21 |
$35,000.00 |
|
1st Renewal |
22-0707 |
10/5/22 |
$35,000.00 |
|
2nd Renewal |
|
|
$35,000.00 |
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Total Revised Amount |
|
|
$105,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $90,000.00
(A)
Contract Value: $55,000.00
Prime Vendor: Overhead Door of Atlanta dba DH Pace Company, Inc.
Prime Status: Non-Minority
Location: Peachtree Corners, GA
County: Gwinnett County
Prime Value: $55,000.00 or 100.00%
Total Contract Value: $55,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(B)
Contract Value: $35,000.00
Prime Vendor: Acme Security, Inc.
Prime Status: Non-Minority
Location: Smyrna, GA
County: Cobb County
Prime Value: $35,000.00 or 100.00%
Total Contract Value: $35,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $90,000.00 or 100.00%
Grand Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$90,000.00 |
|
Previous Adjustments: |
$133,000.00 |
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This Request: |
$90,000.00 |
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TOTAL: |
$313,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $90,000 “Subject to availability of funding adopted for FY2024 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2023 |
6/30/2023 |