Department
Community Development
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to utilize Cooperative Purchasing - Department of Community Development, Westmoreland County, Commonwealth of Pennsylvania, in the amount of $81,500.00 with Northeast & Bucks Company DBA, Mullin & Lonergan Associates (M&L) (Pittsburgh, PA) to provide technical assistance (TA) and aid in the preparation of various reports and documents related to the administration and implementation of HOME ARP, the Community Development Block Grant (CDBG), HOME, ESG, and NSP Programs. Effective upon BOC approval for the term, January 1, 2024 - December 31, 2024. The approval of this agenda item will also Authorize the Chairman to disburse funds and execute and administer contracts including extensions, and related documents consistent with the federal program regulations and this Board action. This item is 100% grant funded. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-455, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Request approval to utilize cooperative purchasing, Westmoreland County, Commonwealth of Pennsylvania, in the amount of $81,500.00 with Northeast & Bucks Company DBA, Mullin & Lonergan Associates (M&L) (Pittsburgh, PA) to provide technical assistance (TA) and aid in the preparation of various reports and documents related to the administration and implementation of federal programs.
Mullin & Lonergan Associates (M&L) has over 16 years of experience at every level of HUD programming including: administration, IDIS, program and project management, technical assistance, and practical application. Their clients include Brunswick, GA, Henry County, Columbus, GA and over 80 other local units of government (boroughs, townships, cities, counties, and states), HUD CDBG entitlements, HOME Participating Jurisdictions, Continuums of Care, public housing authorities, nonprofit organizations, planning agencies, state housing finance agencies, and economic development organizations.
Scope of Work: M&L is prepared to provide Fulton County, GA assistance with the preparation of various documents and technical assistance related to the county’s HUD programs through 2024. Services include the development and preparation of the County’s FY 2025-2029 Consolidated Plan and Annual Action Plan for 2025, the preparation of the Consolidated Annual Performance and Evaluation Report (CAPER) for Program Year 2023, and technical assistance related to the administration and implementation of the County’s Community Development Block Grant (CDBG), HOME, ESG, HOME ARP and NSP Programs. M&L will also provide services, as needed, related to the CARES act funds for CDBG and ESG and the funding under American Rescue Plan as provided by HUD for CPD related programs.
Community Impact: The overall impact is countywide. The comprehensive support and services offered by M&L will assist the Department of Community Development to more effectively develop and implement programs and strategies to promote revitalization of low-income neighborhoods and administer efficient operation of project funding allocations for the benefit of Fulton County residents and communities.
Department Recommendation: As certain CDBG and HOME responsibilities are highly complex and often require third-party support, the department is recommending the BOC grant approval to the department to continue contracting with Mullin & Lonergan Associates to provide technical consulting services relative to the administration and regulatory compliance of the County’s federal grants. M&L has a vast and long history of working with federal programs, their staff also has extensive expertise in all HUD entitlement programs. The staff comes from a variety of backgrounds including non-profits, for-profits, and local government which provides a unique blend of experience that would complement the Community Development staff’s experience. In addition, all of their professional staff members have advanced/master’s degrees in either urban planning or public administration with many who have earned AICPA professional planning certifications in addition to their master’s degrees.
Project Implications: Functioning as an extension of the Community Development staff, M&L will help to improve day-to-day program administration by providing expertise advice and background information relative to regulatory issues & federal requirements, for Federal and Treasury programs. Likewise, they will work with staff to resolve eligibility and statutory objective issues in the early stages of a project, which helps to eliminate non-compliance and make problems more manageable when and if they occur.
Community Issues/Concerns: The community has expressed a desire for the County to continue its entitlement status with HUD and as such, the department is making concerted efforts to appropriately train staff and garner the resources and expertise required to effectively administer the grants and enhance delivery of programs.
Department Issues/Concerns: The department continues to improve the way it carries out its community development responsibilities and is using best practices to effectively deliver its programs.
Contract Modification
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: M&L Scope of Work
Exhibit 2: Contractor Performance Report
Exhibit 3: Westmoreland County agreement
Contact Information (Type Name, Title, Agency and Phone)
title
Stanley Wilson, Director, Community Development, (470) 526-9655
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
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Original Approved Amount: |
$.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$81,500.00 |
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TOTAL: |
$81,500.00 |
Grant Information Summary
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Amount Requested: |
$81,500.00 |
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Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
865-121-8701-1160-GY23-85D: Community Development Block Grant, Community Development, Professional Services $58,000.00
Funding Line 2:
461-121-HM22-1160: HOME Grant, Community Development, Professional Services $12,500.00
Funding Line 3:
461-121-HAR1-1160: HOME ARP, Community Development, Professional Services $11,000.00
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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11/2/2023 |
9/30/2024 |