Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 22ITB076A-JWT, Water Meter Testing and Repairs, in the amount of $354,260.00 with Reed and Shows Meter Solutions (Carrollton, GA), to provide water meter testing and repairs. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval to renew a contract, 22ITB076A-JWT, Water Meter Testing and Repairs, with Reed and Shows Meter Solutions to provide water meter testing and repairs.
Scope of Work: This contract provides for the testing of water meters and verifies the accuracy of the meters used throughout the water supply system in North Fulton County. This service is required for water meters that have stopped working or run slowly. The service includes the performance of necessary repairs on the water meters, as directed by Fulton County Public Works staff.
Community Impact: By providing independent meter testing, customer billing issues are resolved efficiently and customer confidence is increased by providing meter testing and correct billing. The accuracy of meters directly affects revenue, which is a factor in determining water rates.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: Water meter testing and repairs of small and large meters provides increased water meter accuracy. The annual testing of meters increases revenue, provides correct billing, and decreases unaccounted water billing.
Community Issues/Concerns: No community issues or concerns have been presented to the Department of Public Works by the community.
Department Issues/Concerns: The Department of Public Works has no issues or concerns with the award of the contract as presented.
Contract Modification:
Current Contract History |
BOC Item |
Date |
Dollar Amount |
Original Award Amount |
23-0203 |
03/15/2023 |
$354,260.00 |
1st Renewal |
|
|
$354,260.00 |
Total Revised Amount |
|
|
$708,520.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $354,260.00
Prime Vendor: Reed and Shows Meter Solutions
Prime Status: Non-Minority
Location: Carrollton, GA
County: Carroll County
Prime Value: $354,260.00 or 100.00%
Total Contract Value: $354,260.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
Original Approved Amount: |
$354,260.00 |
Previous Adjustments: |
$0.00 |
This Request: |
$354,260.00 |
TOTAL: |
$708,520.00 |
Grant Information Summary
Amount Requested: |
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☐ |
Cash |
Match Required: |
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☐ |
In-Kind |
Start Date: |
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☐ |
Approval to Award |
End Date: |
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☐ |
Apply & Accept |
Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services
Key Contract Terms |
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
Cost Adjustment: |
Renewal/Extension Terms: One option remains |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
Report Period Start: |
Report Period End: |
4/1/2023 |
6/30/2023 |