Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend existing contracts - Department of Real Estate and Asset Management, 19ITB117036C-GS, Countywide Solid Waste Disposal and Recycling Services in the total amount of $284,000.00 with (A) Latham Home Sanitation Company, Inc. (Loganville, GA) in the amount of $144,000.00; and (C) Georgia Waste Systems, Inc., dba Waste Management, Inc. (Lake City, GA) in the amount of $140,000.00, to provide continued landfill solid waste disposal; and single stream recycling services for Fulton County facilities for three additional months. Effective dates: January 1, 2022, through March 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract & necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to extend existing contracts to provide continued Countywide Solid Waste Disposal and Recycling Services for three additional months from January 1, 2022 through March 31, 2022 until a new ITB solicitation and award process is completed for FY2022.
Scope of Work: These contracts furnish all materials, labor, equipment, transportation and appurtenances necessary for providing comprehensive countywide solid waste disposal and single stream recycling services. The Scope of Work consists of: solid waste collection, transportation and disposal services for the County’s facilities, and to support the ongoing operational needs for the disposal of construction and demolition waste, clearing and grubbing debris, municipal solid waste, and other routine waste materials.
In addition to the solid waste disposal, the contractors shall provide landfill/transfer station or other disposal facilities, such as dumpsters, roll off containers, single stream recycling collection and shredding services on an “as needed” basis to meet the essential operations of the County. This may require the solid waste contractor to operate on a variable or limited frequency to satisfy the additional solid waste needs of any Fulton County facility. The recycling will be conducted utilizing recycling 95 gallon containers.
Community Impact: The overall impact on the community health would be unsanitary conditions throughout the county if solid waste is not properly disposed of. The addition of single stream packet recycling affords the surrounding communities to recycle without having to separate the waste. This applies to all districts.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This extension for an additional three month period is being requested to ensure continued Countywide Solid Waste Disposal and Recycling Services until the new ITB solicitation, evaluation/ recommendation, BOC award approvals and finalize the contract execution processes are completed. We anticipate new contracts to begin April 1, 2022.
The existing contracts #19ITB117036C-GS expire on December 31, 2021. The new ITB documents is currently being reviewed for solicitation process by the Purchasing Department with a closing date has yet to be determined
Historical Expenditures:
• FY2021: The County expenditure as of 10/26/2021 is $629,318.72
• FY2020: The County spent $768,425.65
• FY2019: The County spent $665,763.48
• FY2018: The County spent $1,409,171.84
Project Implications: These contracts allow the Contractors’ to provide the collection of solid waste countywide as well as single stream recycling services.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If these contract extensions are not approved, the County will not have the abilities to continue to collect solid waste and recycling materials from countywide facilities and disposing it properly.
Contract Modification
(A) Latham Home Sanitation Company, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-0315 |
4/17/19 |
$356,367.78 |
|
Increase Spending Authority No. 1 |
19-0701 |
9/4/19 |
$20,000.00 |
|
1st Renewal |
19-0790 |
10/2/19 |
$500,000.00 |
|
Amendment No. 2 |
20-0075 |
1/22/20 |
$1,000.00 |
|
2nd Renewal |
20-0612 |
9/2/20 |
$501,000.00 |
|
Contract Extension No. 1 |
|
|
$144,000.00 |
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Total Revised Amount |
|
|
$1,522,367.78 |
(C) Georgia Waste Systems, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-0315 |
4/17/19 |
$150,000.00 |
|
Increase Spending Authority No. 1 |
19-0701 |
9/4/19 |
$50,000.00 |
|
1st Renewal |
19-0790 |
10/2/19 |
$150,000.00 |
|
Amendment No. 2 |
20-0075 |
1/22/20 |
$11,000.00 |
|
2nd Renewal |
20-0612 |
9/2/20 |
$161,000.00 |
|
Contract Extension No. 1 |
|
|
$140,000.00 |
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Total Revised Amount |
|
|
$662,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $284,000.00
(A)
Contract Value: $144,000.00
Prime Vendor: Latham Home Sanitation Company, Inc.
Prime Status: White Female Business Enterprise-Certified
Location: Loganville, GA
County: Walton County
Prime Value: $144,000.00 or 100.00%
Total Contract Value: $144,000.00 or 100.00%
Total M/FBE Value: $144,000.00 or 100.00%
(B)
Contract Value: $140,000.00
Prime Vendor: Georgia Waste Systems, Inc. dba Waste Mgmt
Prime Status: Non-Minority
Location: Lake City, GA
County: Clayton County
Prime Value: $84,000.00 or 60.00%
Subcontractor: BMS Enterprises
Subcontractor Status: African American Business Enterprise- Non Certified
Location: Conyers, GA
County: Rockdale County
Subcontractor Value: $56,000.00 or 40.00%
Total Contract Value: $140,000.00 or 100.00%
Total M/FBE Value: $56,000.00 or 40.00%
Grand Contract Value: $284,000.00 or 100.00%
Grand M/FBE Value: $200,000.00 or 70.42%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Extension No. 1 to Form of Contracts
Exhibit 2: Contractor Performance Reports
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$506,367.78 |
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Previous Adjustments: |
$1,394,000.00 |
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This Request: |
$284,000.00 |
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TOTAL: |
$2,184,367.78 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1175: General, Real Estate and Asset Management, Trash Services- $284,000 “Subject to availability of funding adopted for FY2022 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 3/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
3/31/2022 |