Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a Resolution approving a Lease Agreement between Fulton County, Georgia, (Landlord) and the Board of Regents of the University System of Georgia, (Tenant) for the purpose of providing library services at Central Library to the visually impaired; authorizing the Chairman to execute the Lease Agreement; authorizing the County Attorney to approve the Lease Agreement as to form and make all necessary modifications thereto prior to execution; and for other purposes. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
This Agenda Item is presented to the Board of Commissioners pursuant to O.C.G.A. § 36-10-1 which provides that “all contracts entered into by the county governing authority with other persons on behalf of the county shall be in writing and entered on its minutes.”
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
No
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The Board of Regents of the University System of Georgia, a constitutional body of the State of Georgia, for and on behalf of Georgia Public Library Services, leases approximately 3,161 square feet of office space at the County’s Central Library for the purpose providing library services to patrons of Central Library that are visually impaired and unable to read standard print. The Board of Regents of the University System of Georgia and Fulton County Library Services terminated the previous agreement during the renovation of Central Library. Renovations of the leased space previously occupied by the Board of Regents of the University System of Georgia are complete and a new lease agreement is required before the Board of Regents of the University System of Georgia can be relocated into their former space. The Department of Real Estate and Asset Management (“DREAM”) and Library Services is requesting the approval of the Fulton County Board of Commissioners to execute a five (5) year lease agreement, inclusive of renewal terms, with the Board of Regents of the University System of Georgia. Rent for each Extended Term, if exercised pursuant to the terms of the proposed Lease Agreement, would be as follows:
|
Extension Term |
Dates |
Monthly Rent |
|
|
|
|
|
1 |
July 1, 2021 - June 30, 2022 |
$1,843.92 |
|
2 |
July 1, 2022 - June 30, 2023 |
$1,899.23 |
|
3 |
July 1, 2023 - June 30, 2024 |
$1,956.21 |
|
4 |
July 1, 2024 - June 30, 2025 |
$2,014.90 |
|
5 |
July 1, 2025 - June 30, 2026 |
$2,075.34 |
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|
|
|
In accordance with Fulton County Policy, contractual agreements in which Fulton County is a party must be completed in writing and approved by the Fulton County Board of Commissioners.
Community Impact: Approval of the Fulton County Board of Commissioners to execute a new lease agreement with the Board of Regents of the University System of Georgia will allow visually impaired patrons to Central Library to continue to receive library services from the same location as prior to the renovations of Central Library.
Department Recommendation: The Department of Real Estate and Asset Management and Fulton County Library Services recommends approval of a new lease agreement between Fulton County, Georgia, (Landlord) and the Board of Regents of the University System of Georgia (Tenant) for purpose of formalizing and re-establishing the terms of occupancy.
Project Implications: The Board of Regents of the University System of Georgia leases office space from Fulton County at Central Library to provide library services for the visually impaired patrons, pending approval Fulton County will receive dual benefits to include rental revenue and library services for patrons.
Community Issues/Concerns: None
Department Issues/Concerns: None
History of BOC Agenda Item: The Fulton County Board of Commissioners previously approved lease agreements with the Board of Regents of the University System of Georgia at meetings held April 15, 2009 as Agenda Item 09-0420 and most recently at the June 18, 2014 meeting as Agenda Item 14-0424.