Department
Senior Services
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of recommended proposals - Department of Senior Services, 21RFQ000007A-CJC Senior In-Home Services in the total amount of $923,197.65 with (A) Southern Homecare dba Always Caring Homecare (Roswell, GA) in the amount of $528,876.33; (B) Help At Home (Newnan, GA) in the amount of $131,440.44; (C) At Home Atlanta (Atlanta, GA) in the amount of $131,440.44; and (D) Trusted Hands Senior Care, LLC, (Roswell, GA) in the amount of $131,440.44 to provide In-Home Services to senior residents age 60 and above effective upon BOC approval through December 31, 2021 with four renewal options.
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Sections 102-374 or 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
The Department of Senior of Services recommends approval of the proposals for In-Home Services. The Department of Senior Services is the county based agency designated to provide Older Americans Act services within Fulton County. The department is responsible for the planning and coordination of Case Management, Congregate Meals (Neighborhood Senior Centers), Home Delivered Meals, In-Home Services, and Transportation. This contract will cover In-Home services for eligible seniors age 60 and above. Services include Homemaker, Personal Care and (Caregiver) Respite.
Scope of Work: The In-Home Services Program assists seniors to age in place by providing homemaking, personal care and respite in the home. Homemaker services include light housekeeping such as vacuuming, dusting, laundry and dishwashing to aid the senior in maintaining a clean, safe and healthy environment. Personal Care Services include bathing, grooming and other personal hygiene activities. Caregiver Respite Services provide a professional, certified staff to care for a senior while the primary caregiver is out of the home conducting essential business.
Community Impact: This is an intervention service and enables seniors to remain in their residence, age in place and avoid institutionalization. Seniors receiving this service have a greater chance of avoiding falls due to the removal of trip hazards. Caregivers are less stressful as they leave their loved one in a safe and supervised environment with a professional healthcare worker.
Department Recommendation: The Department of Senior Services recommends approval.
Project Implications: The senior population is expected to be 20% of the total population by 2030. As this segment of the population becomes larger, additional resources will be required to meet the demand for services. This contract offers an expansion to additional organizations to deliver in-home care.
Community Issues/Concerns: There are no community concerns or issues
Department Issues/Concerns: The Department is concerned about labor shortages that have impacted in-home service providers nationwide. This trend is a result of the global pandemic. The Department will clarify expectations with vendors upon approval and closely monitor performance.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $923,197.65
(A)
Contract Value: $528,876.33
Prime Vendor: Southern Homecare Services dba Always Caring Homecare
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $528,876.33 or 100%
Total Contract Value: $528,876.33 or 100.00%
Total M/FBE Value: $-0-
(B)
Contract Value: $131,440.44
Prime Vendor: Help at Home, LLC
Prime Status: Non-Minority
Location: Newnan, GA
County: Coweta County
Prime Value: $131,440.44 or 100%
Total Contract Value: $131,440.44 or 100.00%
Total M/FBE Value: $-0-
(C)
Contract Value: $131,440.44
Prime Vendor: At Home Atlanta, LLC
Prime Status: African American Male Business Enterprise - Non-Certified
Location: Stone Mountain, GA
County: DeKalb County
Prime Value: $105,152.35 or 80.00%
Subcontractor: Epic Professional
Subcontract Status: African American Male Business Enterprise -
Non-Certified
Location: Duluth, GA
County: Gwinnett County
Contract Value: 26,288.09 or 20.00%
Total Contract Value: $131,440.44 or 100.00%
Total M/FBE Value: $131,440.00 or 100.00%
(D)
Contract Value: $131,440.44
Prime Vendor: Trusted Hands Senior Care - Certified
Prime Status: African American Female Business Enterprise
Location: Roswell, GA
County: Fulton County
Prime Value: $131,440.44 or 100%
Total Contract Value: $923,197.65 or 100.00%
Total M/FBE Value: $131,440.44 or 100.00%
Grand M/FBE Value: $262,880.88 or 28.47%
Grand Total Value: $923,197.65 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Ladisa Onyiliogwu, Director, Department Senior Services, 404-612-9558
Contract Attached
title
No
Previous Contracts
title
Choose an item.
Total Contract Value
|
Original Approved Amount: |
$3,042,003.25 |
|
Previous Adjustments: |
$1,585,383.00 |
|
This Request: |
$923,197.65 |
|
TOTAL: |
$5,550,583.90 |
Grant Information Summary
|
Amount Requested: |
$439,314.32 |
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
July 1, 2021 |
☐ |
Approval to Award |
|
End Date: |
June 30, 2022 |
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-183-18IS-1192: General, Senior Services, Aging Grant Supplemental - $483,888.33
Funding Line 2:
461-183-AR22-1160: Grant, Senior Services, Professional Services - $439,314.32 (Contingent upon Approval of the FY2022 Aging Services Grant)
|
Key Contract Terms |
|
Start Date: BOC approval |
End Date: 12/31/2021 |
|
Cost Adjustment: |
Renewal/Extension Terms: Four renewal options |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
|
Report Period Start: |
Report Period End: |
|
|
|