Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to utilize a cooperative purchasing contract - Department of Real Estate and Asset Management, GSA Contract #GS-07F-154DA, X-Ray Scanning Systems, with Rapiscan Systems, Inc. (Palmetto, GA) in the amount of $84,366.99, to provide three (3) new Rapiscan 922CX multi-voltage 160KV X-Ray Scanning Systems for Fulton County facilities. This is a one-time procurement. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background This request is for the replacement of three (3) existing scanning machines that are currently located in the Government Center Peachtree Street main entrance, Public Safety Building, and Juvenile Justice Center main entrance. Request approval to utilize cooperative purchasing contract to purchase three (3) new Rapiscan 922CX multi-voltage 160KV X-Ray Scanning Systems for designated Fulton County facilities for FY2022.
Scope of Work: This GSA contract provides three (3) new Rapiscan 922CX multi voltage 160KV, X-Ray Scanning Systems for these designated Fulton County facilities.
X Ray Machines Replacement:
Location Serial #/Manufacturing Date
1. Government Center- Peachtree Main Entrance M/c SI No. 60516N24/ Jul 2005
2. Government Center- Public Safety Building M/c SI No. 60619N36/ Jul 2005
3. Juvenile Justice Center- Main Entrance M/c SI No. 60547N23/ Jan 2006
Description/Cost of New X-Ray Scanning Systems:
|
# |
Equipment |
Unit Price |
Total Quantity |
Total Cost |
|
1 |
Rapiscan 922CX Multi voltage, 160KV |
$22,749.00 |
3 |
$68,247.00 |
|
2 |
Software, SW930194 |
$900.00 |
3 |
$2,700.00 |
|
3 |
Roller Bed, 21301703 |
$1,000.00 |
6 |
$6,000.00 |
|
4 |
Installation |
$633.33 |
3 |
$1,899.99 |
|
5 |
Delivery |
$5,520.00 |
1 |
$5,520.00 |
|
|
Grand Total |
$84,366.99 |
Community Impact: This effort in necessary to provide safety and security at these key designated County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Each of these X Ray machines is more than 15 years old. The average life expectancy of a baggage scanner like ones used in Government Center is 6-10 years with regular maintenance. Because these machines contain hazardous X-Ray generating system, they must be replaced at recommended intervals. Apart from that, due to advancement in technology, older machines tend to be expensive to maintain and repair due to increases in cost of spare parts and manpower. Replacement machines offer better technology, hazard-less operation and lower maintenance cost.
The replacement, installation and testing of the three (3) new X-Ray scanning systems will be managed by the Department Real Estate and Asset Management (DREAM), Facility Maintenance Team.
Project Implications: This will allow replacement of non-functional X-Ray scanners currently at the Peachtree main entrance and Public Safety Building in the Government Center Complex and Juvenile Justice Center main entrance and provide effective screening of customers and the public entering these facilities.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this cooperative purchasing contract is not approved, the County will be jeopardizing the entrances to the Government Center Complex and Juvenile Justice Center. This will also impact the entrance to these facilities and would be significantly impacted in our ability to conduct future repairs and ongoing maintenance.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: GSA Contract #GS-07F-154DA
Exhibit 2: Cost Proposal
Exhibit 3: Contractor’s Performance Report
Exhibit 4: Justification Form Use of GSA Contract
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$84,366.99 |
|
TOTAL: |
$84,366.99 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-G009: Capital, Real Estate and Asset Management, X-Ray Machine Replacement- $84,366.99
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Key Contract Terms |
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Start Date: 4/20/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: One-Time Procurement |
Overall Contractor Performance Rating: 3.20
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
7/1/2021 |
12/31/2021 |