Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend an existing contract - Department of Real Estate and Asset Management, 22RFP041122C-MH, General Landscaping & Lawn Care Services for Countywide Facilities in the total amount of $184,909.00 with (A) ReIMAGE General Contractors, LLC (Atlanta, GA), to add two (2) locations; Fulton County Animal Services Facility and the Fulton County Public Safety Training Center; and to add the purchase/delivery and installation of hardwood mulch as part of the 2024 Spring refreshing/upgrade for 19 selected Fulton County Libraries, Senior Centers and health facilities. Effective upon BOC approval, through December 31, 2024. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is to amend an existing contract to add two (2) locations: Fulton County Animal Services Facility located at 1251 Fulton Industrial Blvd, Atlanta, GA 30318 and the Fulton County Public Safety Training Center located at 1281 Fulton Industrial Blvd, Atlanta, GA 30331, to be include as part of the contract in (B) South Fulton Section for on-site landscape/ground maintenance and lawn care services for FY2024. Approval is also sought to add the purchase/delivery and installation of hardwood mulch as part of the 2024 Spring refreshing/upgrade for 19 selected Fulton County Libraries, Senior Centers and health facilities.
1. (B) South Fulton Sites: Add two (2) new County-Owned Sites
|
|
County Facility |
Qty |
Monthly Cost |
Annual Cost |
|
1 |
Fulton County Animal Services Facility located at 1251 Fulton Industrial Blvd, Atlanta, GA 30318 |
12 |
$3,800.13 (to include field in the back) |
$45,606.56 |
|
2 |
Fulton County Animal Services Facility located at 1281 Fulton Industrial Blvd, Atlanta, GA 30331 |
12 |
$1,196.38 |
$14,356.56 |
|
|
Total |
|
$4,996.51 |
$59,958.12 |
The County recently added two (2) new additional County-owned sites in 2023 and DREAM is now requesting that these new facilities be added into the existing 86 sites in (B) South Fulton Section for routine on-site general landscaping and lawn care services which include Fulton County Executive Airport-Charlie Brown for FY2024. This will bring the (B) South Fulton Section up to 88 total sites.
2. Purchase/Delivery and Install Hardwood Mulch:
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|
Description |
Per Cubic Yard |
Total # Cubic Yard |
Total Cost Mulch Upgrade |
|
1 |
Hardwood Mulch to include delivery and installation |
$85.00 |
1,470 |
$124,950.00 |
|
|
Total |
|
|
$124,950.00 |
The Landscape Contractor is responsible to provide spring/fall clean-up and mulch refreshing and upgrades on an as needed basis at County-owned properties. DREAM have identified approximately 19 selected County-owned Libraries, Senior Centers and health facilities that need immediate upgrade for FY2024.
Scope of Work: This contract currently provides on-site general landscaping and lawn care for 106 countywide facilities (North Fulton - 20 sites & South Fulton - 86 sites). This includes, but is not limited to, maintenance of ground covers, annuals, perennials, shrubs, trees, and irrigation systems. The maintenance shall include, but not be limited to, application of fertilizers, herbicides, pesticides, watering, pruning, weeding, deadheading, replacement planting (as approved by the County), loose trash removal and disposal out of County facilities, leaf removal, irrigation repair and maintenance, tree removal, spring and fall clean up, vegetation control, grubbing, and upkeep for surplus and unused buildings, facilities, sites, vacant lots, control illegal dumping and removal of debris clean-up on all County-owned sites.
General Landscaping & Lawn Care Included:
• Spring/Fall Cleanup: April & November
• Turf Maintenance; Removing debris, seeding, aeration, vermicide
• Mowing of Properties: Turf shall be at a height of 2 to 2.5 inches
• Mulch: Mulch depth from two (2) inches to three (3) inches.
• Shrubs and Tree Plant Maintenance: Necessary prune, trim, and cleaning
• Weed Control and Fertilization
a. Annual/Perennial/Shrub Beds
b. Paved Surfaces
c. Stone/Mulch Areas
• Design and installation of turf grass and others hardscape
• Reseeding
• Irrigation System Maintenance
• Monthly report (visual documentation-before and after photos)
• Quality Assurance/Control program
• Airport (additional reporting)
Community Impact: Enhance the professional appearance of the facilities and surrounding communities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to amend an existing contract.
Project Implications: This contract provides all the necessary all labor, equipment, transportation, and materials to provide general landscaping, maintenance, and lawn care services for County-wide facilities.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this Amendment is not approved, this will affect the Department’s ability to address the needs for full on-site lawn care maintenance services for the two (2) new County-owned sites for FY2024.
Contract Modification
(A) ReIMAGE General Contractors, LLC
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0491 |
7/13/22 |
$613,955.80 |
|
1st Renewal |
22-0860 |
11/16/22 |
$1,552,784.00 |
|
2nd Renewal |
23-0711 |
10/18/23 |
$1,552,784.00 |
|
Amendment No. 1 |
|
|
$184,909.00 |
|
Total Revised Amount |
|
|
$3,904,432.80 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $184,909.00
Prime Vendor: ReIMAGE General Contractors, LLC
Prime Status: African American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $184,909.00 or 100.00%
Total Contract Value: $184,909.00 or 100.00%
Total Certified Value: $184,909.00 or 100.00%
Exhibits Attached
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Cost Proposals
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$613,955.80 |
|
Previous Adjustments: |
$3,105,568.00 |
|
This Request: |
$184,909.00 |
|
TOTAL: |
3,904,432.80 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1160: General, Real Estate and Asset Management, Professional Services- $184,909.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2023 |
6/30/2023 |