Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of an Intergovernmental Agreement (IGA) between Fulton County and the City of Roswell, GA for water and sewer relocations associated with the road widening improvements at the intersection of Old Roswell Road & Warsaw Road, in an estimated amount of $44,800.00. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
GA CONST Art. 9, § 3, ¶ I provides that the County may contract for any period not exceeding 50 years with any other public agency, public corporation, or public authority for joint services, for the provision of services, or for the joint or separate use of facilities or equipment; but such contracts must deal with activities, services, or facilities that the contracting parties are authorized by law to undertake or provide. O.C.G.A § 36-10-1. All official contracts entered into by the County governing authority with other persons on behalf of the County shall be in writing and entered on its minutes.
Is this Item related to a Strategic Priority Area? (If yes, note strategic priority area below)
Yes - Health and Human Services
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
No
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The City of Roswell is currently planning on improving Old Roswell Road at Warsaw Road. The project will include road widening and the construction include sidewalk improvements and landscaping. As part of this roadway project, 2-fire hydrants, 2-water meter boxes, 2-sewer manholes & 9-water valve boxes will be relocated and adjusted within the current right-of-way with appurtenances. Water service will remain uninterrupted during the construction period. The City of Roswell will bid the roadway improvements in February 2022 and has requested the execution of an Intergovernmental Agreement (IGA) between Fulton County and the City of Roswell to allow the City of Roswell’s contractor will complete the water and sewer relocations and adjustments work as part of their project. Fulton County would then reimburse the City of Roswell after awarded the bid and complete the construction work. Fulton County staff will be on-site during the relocation/adjustments to ensure that its construction is done to Fulton County standards. The estimated construction cost is $44,800.00 and has been budgeted for as part of the water and sewer fund and included in the 2016-2026 Capital Improvement Program.
Community Impact: Currently, Fulton County has 8-inch sewer line and 8-inch, 10-inch and 12-inch water mains serving along the Old Roswell Road and Warsaw Road. The road improvements will affect the existing water and sewer lines that serve the developments in this area as well as the distribution system into the City of Roswell. There will be isolated water outages during the construction of the project as services are disconnected from the existing water main.
Department Recommendation: The Department of Public Works believes that the most cost effective way to complete the water and sewer relocations/adjustments is by allowing the City of Roswell’s contractor to perform the work as part of their roadway project. Therefore, Public Works recommends that Fulton County enter into an Intergovernmental Agreement (IGA).
Project Implications: The roadway improvements impact the existing water and sewer systems due to modifications of the existing grades with roadway construction along the Old Roswell and Warsaw Road that requires fire hydrants to be relocated and water valves & sanitary sewer manholes to be adjusted to match the proposed roadway surface. The existing water and sewer systems relocations and adjustments must occur to maintain water and sewer services in this area.
Community Issues/Concerns: During construction of the relocations and adjustments water and sewer service is to be maintained and temporary interruptions may occur during tie-ins with existing water mains.
Department Issues/Concerns: The Public Works Department is not aware of any issues or concerns with this proposed Intergovernmental Agreement (IGA). This type of arrangement between the City of Roswell and Fulton County has worked well on past projects.
Contract Modification (Delete this chart only if the Requested Action is for a NEW award. Simply insert the text “New Procurement.” If the Requested Action is for a Contract Modification ((Renewal, Amendment, Change Order, Extension, Increase Spending Authority)), the chart should remain and be completed.)
“New Procurement.”
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
The City of Roswell
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit-A IGA-Old Roswell Road & Warsaw Road
Exhibit-B-Old Roswell Road & Warsaw Road items cost
Contact Information (Type Name, Title, Agency and Phone)
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The City of Roswell
Contract Attached
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Yes
Previous Contracts
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No
Total Contract Value
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This Request: |
$44,800.00 |
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TOTAL: |
$44,800.00 |
Grant Information Summary
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In-Kind |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-H065, Water & Sewer Renewal & Extension Fund
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Would you select/recommend this vendor again?
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