Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 22RFP134460K-JAJ, Professional Services for Airport Consulting and Engineering Services Design/Engineering/Construction an amount not to exceed $1,015,000.00 with Michael Baker International to provide design, engineering and construction inspection services for updating, modifying and implementing the Capital Improvement Plan at Fulton County Executive Airport - Charlie Brown Field. This action exercises the second of four renewal options. Two renewal options remain. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Infrastructure and Economic Development
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Fulton County Executive Airport - Charlie Brown Field receives federal funds and pursuant to the requirements of the Georgia Department of Transportation and the Federal Aviation Administration the airport must have an engineering consultant to assist the Airport with various Design/Engineering/Construction activities.
Scope of Work: On November 15, 2023, the Board of Commissioners approved the first renewal (year 2024) of this contract for an amount not to exceed $715,000.00. The BOC approved an increase of $300,000.00 in funds on November 6, 2024. The 2025 contractual limit is proposed to be $1,015,000.00. The increase in spending authority is due to anticipated additional work around the airfield to prepare for world-staged events in the Atlanta region in the coming years. The scope includes consulting and engineering services related to airport design, engineering, and construction. This additional funding will allow the airport to complete design work ahead of schedule, creating shovel-ready projects eligible for State and Federal grants. Moreover, the increase will provide the necessary flexibility to address any challenges that may arise with these grants.
General types of projects include but are not limited to:
- Prepare Project Funding Applications and Capital Improvements Program (CIP) Documents
- Perform Design, Bidding and Negotiation, Construction Administration, and Resident Inspection Services
- Assist with DBE Program Overall Goal Updates / Program Administration
- Construct/Rehabilitate Airfield Drainage Systems
- Construct/Rehabilitate Airfield Pavement, Lighting, and NAVAIDs/ILS Improvements
- Construct/Rehabilitate Airport Buildings (Terminal / Hangars / Maintenance)
- Construct/Rehabilitate Airport Roadways and Parking Lots
- Install/Upgrade Airport Fencing and Security Systems
- Improve Runway/Taxiway Safety Areas/Object Free Areas
Community Impact: As part of each project, public outreach is required. This allows the surrounding neighborhood to better understand the impact improvements to the airport might have on the community.
Department Recommendation: The Department of Public Works recommends that the BOC approve the renewal of the existing contract between Michael Baker International and the Fulton County Executive Airport - Charlie Brown Field.
Project Implications: No current project implications.
Community Issues/Concerns: None have been expressed nor are expected due to the work being done on the airfield.
Department Issues/Concerns: No issues or concerns have been raised by Public Works staff.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0947 |
12/7/2022 |
$715,000.00 |
|
1st Renewal |
23-0817 |
11/15/2023 |
$715,000.00 |
|
Amendment # 1 |
|
|
$300,000.00 |
|
2nd Renewal |
|
|
$1,015,000.00 |
|
Total Revised Amount |
|
|
$2,745,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,015,000.00
Prime Vendor: Michael Baker International
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $380,219.00 or 37.46%
Subcontractor: Anderson Design, Inc.
Subcontractor Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Contract Value: $20,097.00 or 1.98%
Subcontractor: CDM Smith
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $49,227.50 or 4.85%
Subcontractor: Corporate Environmental Risk Management, LLC (CERM)
Subcontractor Status: DBE
Location: Tucker, GA
County: DeKalb County
Contract Value: $52,272.50 or 5.15%
Subcontractor: Goode Van Slyke Architecture
Subcontractor Status: DBE
Location: Atlanta, GA
County: Fulton County
Contract Value: $339,720.50 or 33.47%
Subcontractor: Jvition, Inc.
Subcontractor Status: Non-Minority
Location: Kansas City, MO
County: Wyandotte County
Contract Value: $15,225.00 or 1.50%
Subcontractor: Key Engineering
Subcontractor Status: DBE
Location: Decatur, GA
County: DeKalb County
Contract Value: $75,110.00 or 7.40%
Subcontractor: Long Engineering, Inc.
Subcontractor Status: White Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $29,130.50or 2.87%
Subcontractor: Wilmer Engineering, Inc.
Subcontractor Status: White Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $53,998.00 or 5.32%
Total Contract Value: $1,015,000.00 or 100%
DBE Participation: $467,103.00 or 46.02%
Total Certified Value: $550,231.50 or 54.21%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Jonathan Gauthier, Airport Manager, Fulton County, 404-613-4205.
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$715,000.00 |
|
Previous Adjustments: |
$1,015,000.00 |
|
This Request: |
$1,015,000.00 |
|
TOTAL: |
$2,745,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
200-540-5601-1160: Airport, Public Works, Professional Services - $1,015,000.00.
|
Key Contract Terms |
|
Start Date: 1/1/2025 |
End Date: 12/31/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: Two renewal options remain |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
10/1/2023 |
12/31/2023 |