Department
Superior Court Administration
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to accept a name change and authorize the Department of Purchasing & Contract Compliance to reflect the name change of ICON Software Corporation to Catalis Courts & Land Records. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to accept name change and authorize the Superior Court and Department of Purchasing & Contract Compliance to reflect the name change.
Scope of Work: In order to be in compliance with the Fulton County Government policies and contract agreement terms and conditions, the name change has to be approved by the Fulton County Board of Commissioners. There are no changes in terms and conditions, and services will continue to be provided at the same level as previously provided.
Community Impact: An automated jury management system is required by statute. Title 15 of the Official Code of Georgia Annotated Rules of the Supreme Court of Georgia; O.C.G.A. §15-6-61 and is utilized to summon more than 5,000 jurors weekly. Qualified jurors are required for all jury trials, criminal and civil and Grand Jury service. Fulton County averages over 20 trials per week, and 200 jurors per day. Without an automated Jury system in place, we will be out of compliance with the official code.
Department Recommendation: Superior Court recommends approval.
Project Implications: If this name change is not approved, vendor payments will not be processed for access to the software subscription and issuance of juror summons.
Community Issues/Concerns: Reflect the correct name change on the existing software maintenance agreement going forward
Department Issues/Concerns: If this name change is not approved, the software maintenance will continue to be delayed.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Initial Vendor Contract
Exhibit 2: ICON Software Maintenance Agreement 2022
Exhibit 3: Georgia Secretary of State Registration
Contact Information (Type Name, Title, Agency and Phone)
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David Summerlin, Court Administrator, Superior Court, 404-612-4529
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
Non-Applicable |
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Previous Adjustments: |
Non-Applicable |
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This Request: |
Non-Applicable |
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TOTAL: |
Non-Applicable |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: |
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Cost Adjustment: |
Renewal/Extension Terms: Non-Applicable |
Overall Contractor Performance Rating: n/A
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |