Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to utilize cooperative purchasing - Department of Real Estate and Asset Management, Office Supply Contract #R190303 (TCPN), Copy Paper and Related Supplies in the total amount of $300,000.00 with Office Depot, Inc. (Norcross, GA) through The Cooperative Purchasing Network (TCPN) contract, to provide copy paper and related supplies county wide. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: This contract is competitively procured by TCPN, a national governmental purchasing cooperative, of which the County is a participating as a public agency.
The benefits of utilizing this agreement are:
• The vendor will provide delivery directly to the location of the requesting agency, which will result in a reduction in fuel consumption on DREAM delivery vehicles and allow County personnel to be assigned to other logistical work.
• Requires less warehouse space to store paper.
• Next day delivery service
• The County will receive 1~2% in rebates.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management requests approval to utilize a cooperative purchasing TCPN contract to provide copy paper and related supplies for FY2022.
**Spending History:
- County spent $112,000.00 up to October 20 in FY2021
- County spent $134,428 in FY2020
- County spent $257,236 in FY2019
Project Implications: This contract provides all of the necessary paper products needed to support various agencies County-wide.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this request is not approved, the Department cannot provide copy paper and related supplies for County-wide departments.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached:
Exhibit 1: Office Supply Contract #R190303 (TCPN)
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Cooperative Purchasing Justification - Statewide & GSA Type
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$300,000.00 |
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TOTAL: |
$300,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
700-520-5201-1713: Internal Service, Real Estate and Asset Management, Inventory Supplies- $100,000, “Subject to Availability of Funding adopted for FY2022 by BOC”
Funding Line 2:
100-TBD-TBD-1475: To Be Determined, each Agency Printing/Office Supplies- $200,000, “Subject to Availability of Funding adopted for FY2022 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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10/27/2021 |
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