Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of recommended proposals - Department of Real Estate and Asset Management, RFP#23RFP138735K-DB, Standby Professional Services for Mechanical, Electrical, Plumbing and Fire Protection in an amount not to exceed $1,500,000.00 with (A) WSP USA Environment & Infrastructure, Inc (Kennesaw, GA) in the amount of $300,000.00; (B) Axis Infrastructure, LLC (Roswell, GA) in the amount of $300,000.00, (C) Johnson, Spellman & Associates, Inc. (Peachtree Corners, GA) in the amount of $300,000.00, (D) Wiley/Wilson (Atlanta, GA) in the amount of $300,000.00, and (E) Foresite Group, LLC (Peachtree Corners, GA) in the amount of $300,000.00, to provide standby professional services for facilities related design, engineering and assessments in the areas of mechanical, electrical, plumbing and fire protection on an “as needed-task assignment” basis. Effective dates: January 1, 2024 through December 31, 2024, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval of recommended proposals to provide Standby Professional Services for Mechanical, Electrical, Plumbing and Fire Protection for FY2024.
Scope of Work: The intent of this contract is for one or more firms to provide the expertise, resources and personnel experienced in the various phases of Mechanical, Electrical, Plumbing and Fire Protection (MEPFP) including the furnishing of all design, labor, materials, and equipment needed to perform the work. In addition, the County desires to obtain LEED Silver ratings for any new construction projects. If sufficient funding is not available to pursue LEED Silver ratings for individual projects, the County desires that site and building designs are developed to maximize energy efficiency and water conservation. Project designs shall minimize adverse environmental impact through energy efficiency, resource conservation, water conservation, site design, and excellent indoor air quality.
Community Impact: There is no identifiable impact on the community currently.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of proposals to provide standby professional services for mechanical, electrical, plumbing and fire protection on an “as needed-task assignment” basis for a variety of capital projects in support of the Department of Real Estate and Asset Management for FY2024.
After reviewing five (5) qualified firms’ proposals, the evaluation and consideration of all available information related to the requirements and evaluation criteria of the RFP #23RFP138735K-DB, the Evaluation Committee has determined that the following proposal submitted by WSP USA Environment & Infrastructure, Inc. (88.14%), Axis Infrastructure, LLC (87.17%), Johnson, Spellman & Associates, Inc. (85.11%), Wiley/Wilson (84.93%), and Foresite Group, LLC (79.61%) are the five (5) recommended professional firms to provide Mechanical, Electrical, Plumbing and Fire Protection Services for Fulton County for FY2024.
Because to the volume of work anticipated from the Urban Redevelopment Bond Program and other various Capital Projects, these professional firms will provide some, all, or any combination of the various and diverse technical expertise they possess to the capital improvement projects.
These are standby contracts that are dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/departmental operating/capital funding as identified” adopted for FY2024.
Historical Expenditures:
• FY2023: The County allocated/expenditures as of 9/13/2023, $179,184.00
• FY2022: The County spent $149,154.98
• FY2021: The County spent $136,717.00
• FY2020: The County spent $396,920.08
• FY2019: The County spent $394,792.91
• FY2018: The County spent $335,869.86
• FY2017: The County spent $594,646.06
Project Implications: The intent of these professional services contracts is for one or more firms to provide some, all, or any combination of the various and diverse engineering studies; consultative, advisory, investigative and pre-design services; pre-design and pre-construction activities; partnering; project management services; detailed design services; contract administration and general review during construction; construction management services for the County on an as needed basis. Whenever services are requested by the County, the Contractor will submit a written proposal for the specific project based on the scope of services requested by the County.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these contracts are not approved, the County does not have the capacity, or the expertise, to perform these professional services in-house for mechanical, electrical, plumbing, and fire protection services. Approval will enable us to have engineering consultancy services on-hand to review proposal specifications for proposed solicitations before being advertised to ensure that all aspects necessary for a successful procurement have been addressed.
Contract Modification No, this is a New Procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $1,500,000.00
(A)
Contract Value: $300,000.00
Prime Vendor: WSP USA Environment & Infrastructure, Inc.
Prime Status: Non-Minority
Location: Kennesaw, GA
County: Cobb County
Prime Value: $255,000.00 or 85.00%
Subcontractor: Hammond & Associates, Inc.
Subcontractor Status: African American Male Business Enterprise
Location: Norcross, GA
County: Gwinnett County
Subcontractor Value: $45,000.00 or 15.00%
Total Contract Value: $300,000.00 or 100.00%
Total Certified Value: $45,000.00 or 15.00%
(B)
Contract Value: $300,000.00
Prime Vendor: Axis Infrastructure, LLC
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $285,000.00 or 95.00%
Subcontractor: Sebench Engineering, Inc.
Subcontractor Status: Service-Disabled Veteran Business Enterprise
Location: Atlanta, GA
County: DeKalb County
Subcontractor Value: $15,000.00 or 5.00%
Total Contract Value: $300,000.00 or 100.00%
Total Certified Value: $15,000.00 or 5.00%
(C)
Contract Value: $300,000.00
Prime Vendor: Johnson, Spellman & Associates, Inc.
Prime Status: Non-Minority
Location: Peachtree Corners, GA
County: Gwinnett County
Prime Value: $222,150.00 or 74.05%
Subcontractor: Bolden-Williams & Associates, Inc.
Subcontractor Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Subcontractor Value: $77,850.00 or 25.95%
Total Contract Value: $300,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(D)
Contract Value: $300,000.00
Prime Vendor: Wiley/Wilson
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $240,000.00 or 80.00%
Subcontractor: Fisher Engineering
Subcontractor Status: White Female Business Enterprise
Location: Johns Creek, GA
County: Gwinnett County
Subcontractor Value: $60,000.00 or 20.00%
Total Contract Value: $300,000.00 or 100.00%
Total Certified Value: $60,000.00 or 20.00%
(E)
Contract Value: $300,000.00
Prime Vendor: Foresite Group, LLC
Prime Status: Non-Minority
Location: Peachtree Corners, GA
County: Gwinnett County
Prime Value: $300,000.00 or 100.00%
Total Contract Value: $300,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $1,500,000.00 or 100.00%
Grand Certified Value: $120,000.00 or 8.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contractor’s Performance Reports
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$1,500,000.00 |
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TOTAL: |
$1,500,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine -$1,500,000.00 This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/departmental operating/capital funding as identified” adopted for FY2024. Purchase Order will be guided by the available adopted FY2024 Pay as you Go funding.
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2023 |
6/30/2023 |