Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 25ITB1336430C-JH, On-Site Door Repair and Overhead Door Preventive and Predictive Maintenance Countywide in the total amount not to exceed $300,000.00 with (A) Overhead Door Company of Atlanta, dba D.H. Pace Company, Inc., (Peachtree Corners, GA) in the amount not to exceed $195,000.00 and (B) Piedmont Door Automation, LLC (Dawsonville, GA) in the amount not to exceed $105,000.00, to provide standby on-site door repair and preventive and predictive maintenance services on an “as needed” basis for all Fulton County facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2026, through December 31, 2026.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background These contracts furnish all materials, labor, tools, equipment, parts, and appurtenances necessary to provide on-site door repair and preventive maintenance services on an “as needed” basis for Countywide facilities for FY2026
Scope of Work: The scope of work includes inspection and repair of doors and mountings, wind locks, guides, weather stripping, counterbalance and to inspect all pivot points, hinges latches, center roller supports and maintenance repair and replacement on a case-by case basis.
The Scope of Work includes Preventive and/or Predictive Maintenance (PM) checks but not limited to:
- Visual and Audible Inspection
- Operations Check • Roll-Up doors: Manual and Power Operated
- Swing Doors, ADA equipped Doors and Main Entrance
- Gates with Secured Access
- Fire doors and Fire Curtains
- Maintenance Services on Electromagnetic Devices when Necessary
- Repair and Replacement on Case-by-Case Basis
Community Impact: This contract impacts the community in having the ability to provide on-site doors repairs and maintenance services on Countywide facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
These are time and materials contracts. The requested spending authority in the total amount of $300,000.00 will cover the costs for major/or routine repairs, replacement of doors and components, and hourly labor for on-site door repairs for all buildings for FY2026.
Project Implications: These contracts ensure safety and security of employees and citizens in County-owned facilities. In many cases, the structural integrity of facilities will be compromised leading to vandalism and theft in County-owned facilities. Not having a professional contractor could also result in the County's failure to comply with Federal ADA requirements.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If these contract renewals are not approved, DREAM does not have the capacity, or expertise, for overhead door repairs and preventive maintenance services.
Contract Modification
(A)Overhead Door Company of Atlanta dba D. H. Pace Company, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
25-0303 |
4/16/25 |
$195,000.00 |
|
1st Renewal |
|
|
$195,000.00 |
|
Total Revised Amount |
|
|
$390,000.00 |
(B)Piedmont Door Automation, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
25-0303 |
4/16/25 |
$105,000.00 |
|
1st Renewal |
|
|
$105,000.00 |
|
Total Revised Amount |
|
|
$210,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $300,000.00
(A)
Contract Value: $195,000.00
Prime Vendor: Overhead Door Company of Atlanta dba D.H. Pace Company, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $195,000.00 or 100.00%
Total Contract Value: $195,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(B)
Contract Value: $105,000.00
Prime Vendor: Piedmont Door Automation dba Piedmont Door Solutions
Prime Status: Non-Minority
Location: Dawsonville, GA
County: Dawson County
Prime Value: $105,000.00 or 100.00%
Total Contract Value: $105,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $300,000.00 or 100.00%
Grand Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$300,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$300,000.00 |
|
TOTAL: |
$600,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $190,000.00 “Subject to availability of funding adopted for FY2026”
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $110,000.00 “Subject to availability of funding adopted for FY2026”
|
Key Contract Terms |
|
Start Date:
1/1/2026 |
End Date:
12/31/2026 |
|
Cost Adjustment:
|
Renewal/Extension Terms:
One renewal option remains |
Overall Contractor Performance Rating:
D. H. Pace Company, Inc. 79
Piedmont Door Solutions 79
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2025 |
6/30/2025 |