Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Real Estate and Asset Management, 19ITB118788C-GS, Uninterrupted Power Supply System Maintenance Service - in the amount of $108,223.00 with EOLA Power, LLC. (Formerly South Florida Critical Power, LLC, Miami, FL), for the replacement and installation of a new battery and capacitor in the uninterrupted power supply (UPS) system unit at the Fulton County Justice Center Tower. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to increase spending authority for the replacement and installation of a new battery and capacitor in the uninterrupted power supply (UPS) system unit at the Fulton County Justice Center Tower located at 185 Central Avenue, S.W., Atlanta, GA 30303.
Scope of Work: The increase spending authority is being requested to cover the cost for the replacement and installation of a new battery and capacitor in the uninterrupted power supply (UPS) unit in the Justice Center Tower.
Capital Replacement Project Cost:
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Project Description |
Project Total Cost |
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1 |
Removal and installation of Battery, CSB HRL12540WFR UPS High-Rate Battery (Qty. 160 @ $248.50) for $39,760.00, and battery installation services per EPA Regulation for the removal and disposal of 160 batteries for $2,800.00. To include one-time freight cost for $2,000.00. |
$44,560.00 |
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2 |
Removal and installation of Capacitor and Fan Kit for Mitsubishi UP9833A 750kVA UPS. This includes parts and labor |
$63,663.00 |
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3 |
Increase Authority Needed |
$108,223.00 |
This contract furnishes all parts, labor, equipment, transportation and material necessary to provide on-site preventive maintenance of uninterrupted power supply (UPS) systems. Repair defective UPS systems immediately when the defects occur. Replacing the battery associated with the UPS systems in the Data Center on the 9th floor, Justice Center and 911 Center.
The scope of work also includes:
• Warranty Repairs on all of UPS systems listed in the specification
• Emergency Power System Repair and Maintenance Services
• Preventive Maintenance Services
• Converter Panel
• Battery Replacement
• Generator and UPS annual testing services
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to increase spending authority to cover the cost for the replacement and installation of a new battery and capacitor in the uninterrupted power supply (UPS) unit in the Fulton County Justice Center Tower located at 185 Central Avenue, S.W., Atlanta, GA 30303.
The request for increase in spending authority for the UPS is due to unexpected maintenance requirements in the UPS unit installed in the Justice Center Tower. During the last preventive maintenance service (PM) of the system, EOLA Power, the stand-by contractor documented the poor state of the battery and potential failure of capacitor units. The batteries in UPS systems are required to be replaced in 2-4 years interval depending on the critical mission the UPS is supporting. Batteries in the UPS in the Justice Tower are more than 5-years old.
The capacitors are included in the Input AC, Output AC an Intermediate DC circuits. A single failure of a capacitor may place the unit under increased strain. Furthermore, capacitor failures have a negative bearing on a UPS’s performance. Filtering ability will suffer and there will be more issues with harmonics and electrical noise. In addition, energy storage volume will decrease, and it can even damage battery strings. The worst-case scenario of a serious capacitor failure will trigger the UPS to bypass mode, leaving the critical load unprotected. Please note that was the failure of the capacitor that led to the failure of UPS in 911 Center.
The requested increase in the total amount of $108,223 will cover cost for replacement and installation of the new battery and capacitor in the UPS Systems unit in the Justice Center Tower. This increase will allow the remaining spending authority in the contract to cover the cost for PM services for the remainder of FY2022.
The project management is coordinated by the Department of Real Estate and Asset Management Building Maintenance Team.
Historical Expenditures:
FY2021: The County spent $167,199.39
FY2020: The County spent $17,697.96
FY2019: The County spent $14,348.00
FY2018: The County spent $48,632.00
FY2017: The County spent $80,802.00
Project Implications: The UPS is critical to the operation of the data center in that in the event of a power failure, the UPS keeps the servers and other critical data management systems operating properly. The lack of an effective UPS system can cause serious loss of data; such as pay roll and purchasing information.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase spending authority is not approved, there will be a delay in the replacement and installation of a new battery and capacitor in the UPS unit system located in the Justice Center Tower, which could lead to more issues, such as energy storage volume and damage battery strings, which will have a negative effect on the UPS’s performance.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
19-1137 |
12/18/19 |
$92,500.00 |
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1st Renewal |
20-0636 |
9/16/20 |
$92,500.00 |
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Increase Spending Authority No. 1 |
21-0770 |
10/6/21 |
$75,000.00 |
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2nd Renewal |
21-0731 |
10/6/21 |
$92,500.00 |
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Increase Spending Authority No. 2 |
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$108,223.00 |
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Total Revised Amount |
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$460,723.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $108,223.00
Prime Vendor: Eola Power, LLC (Formerly South Florida Critical Power, LLC)
Prime Status: Non-Minority
Location: Miami, FL
County: Dade County
Prime Value: $108,223.00 or 100.00%
Total Contract Value: $108,223.00 or 100.00%
Total MBE Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 2 to Form of Contract
Exhibit 2: Cost Proposal
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$92,500.00 |
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Previous Adjustments: |
$265,000.00 |
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This Request: |
$108,223.00 |
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TOTAL: |
$460,723.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-M005: Capital, Real Estate and Asset Management, MEP-2018- $108,223.
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2021 |
12/31/2021 |