Department
Real Estate and Asset Management
Requested Action
title
Request approval of the lowest responsible bidder - Department of Real Estate and Asset Management, 23ITB140041K-DB, M30 Rated Active Hydraulically Retractable Wedge Barriers - Phase I Government Center Complex, in an amount not to exceed $1,078,171.50 with Ruby-Collins, Inc. (Smyrna, GA), to install M30 Rated Active Hydraulically Retractable Wedge Barriers at the Fulton County Government Center Complex. Effective upon issuance of Notice to proceed for a period of 180 calendar days. (APPROVED)
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Requirement for Board Action
In accordance with O.C.G.A § 36-91-20, all competitive sealed bids costing $100,000.00 or more for public works construction projects shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Currently, Fulton County does not have the means of preventing unauthorized vehicle access to the executive parking garage and loading dock of the Government Center. The Fulton County Police Department worked with DREAM to develop a solicitation for the provision and installation of M30 Rated Active Wedge barriers.
One proposal received. A single bid analysis was conducted, and the Department of Purchasing & Contract Compliance has determined it is in the County’s best interest to proceed with awarding this procurement.
Scope of Work: The work includes, but is not limited to, furnishing all necessary materials, labor, tools, equipment, appurtenances, permits, and project oversight necessary to perform the installation of the Wedge Barriers (including the site development) for the Fulton County Police Department.
Includes installation of the following:
Includes training of barrier systems to onsite personnel (Include two (1) days of training)
• Contractor will provide at least one (1) year manufacturers warranties
• Contractor will provide at least one (1) year labor/workmanship warranty
• Contractor will provide a three (3) year renewable maintenance agreement
Community Impact: The retractable barriers will be a significant security enhancement intended to protect the lives of County staff and citizens by preventing unauthorized vehicle access to restricted areas in the Government Center Complex.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval. DREAM will work in collaboration with the FCPD and the Contractor to ensure the timely and successful installation of the wedge barriers.
Project Implications: Once installation is complete, the Government Center Complex will be significantly less susceptible to potential loss of life and/or physical damage resulting from unauthorized vehicle access.
Community Issues/Concerns: None that the department is aware of.
Department Issues/Concerns: If this contract is not approved, the County does not have the requisite expertise to facilitate the installation of the selected barrier system.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,078,171.50
Prime Vendor: Ruby-Collins, Inc.
Prime Status: Non-Minority
Location: Smyrna, GA
County: Cobb County
Prime Value: $409,705.17 or 38.00%
Subcontractor: Tusco, Inc.
Subcontractor Status: Non-Minority
Location: Cottondale, AL
County: Tuscaloosa County
Subcontractor Value: $668,466.33 or 62.00%
Total Contract Value: $1,078,171.50 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Performance Evaluation
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3773
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$1,078,171.50 |
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TOTAL: |
$1,078,171.50 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-320-3200-G040; Capital, Police Department, Building Covers / Barriers - $1,078,171.50
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Key Contract Terms |
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Start Date: Issuance of NTP |
End Date: 180 calendar days |
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Cost Adjustment: N/A |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |