Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend an existing contract - Fulton County Library System, 10RFP04122K-DJ, Program Management Services for the Library Capital Improvement Program (FCLS-CIP) in the amount of $508,816.42 with Turner & Townsend Heery, LLC (formerly CBRE Heery/Russell - a joint venture (Atlanta, GA), comprised of CBRE Heery, Inc. and H.J. Russell and Company, Inc.) to continue to provide without disruption Program Management Services for an additional six (6) month period in order to complete project construction and project adds for Phase II library renovation and expansion projects. Effective dates: January 1, 2024, through June 30, 2024. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is to extend the contract for an additional six (6) months in order to provide continued, without disruption, Program Management Services for the completion of Phase II Library construction projects and miscellaneous modifications.
Scope of Work: The Fulton County Library System requests approval to extend the current time frame for the awarded Program Management Team (PMT), Turner & Townsend Heery, LLC (formerly CBRE Heery/Russell, a joint venture), and extend services related to Program Management of the Phase II library renovation and construction projects for a period of six (6) months beginning January 1, 2024 and ending June 30, 2024.
Program Management Services begin during the initial planning phase of each project and continues through construction close-out and warranty periods for newly renovated facilities. As currently contracted, the PMT has oversight responsibilities for each renovated or expanded library project. They monitor, direct, check, review and comment on design and construction performed by others. In collaboration with the Owner’s Representative Team, which consists of staff from the Library, the Department of Real Estate and Asset Management (DREAM), Risk Management, Purchasing & Contract Compliance, Department of Information Technology (DoIT) and County Auditors, the PMT will maintain primary responsibility for coordination, cost estimating, planning management and implementation of controls to ensure projects remain on the approved critical path schedule and for the successful construction and delivery of each library project.
Under the direction of County staff, the PMT will remain responsible for:
a. Renovation of Peachtree and MLK, Jr. Libraries and expansion of East Point Library.
b. Project scheduling.
c. Ongoing Master and Project Budget management.
d. Preparation of criteria and development of Requests for Proposal for design/build teams, estimators and schedulers, as may be required.
e. Management of renovation and/or expansion projects.
f. Transitioning of projects to Fulton County for re-opening and occupancy.
g. Project controls.
h. Project close-out.
i. Cost estimating.
j. Record keeping.
The PMT will not be eligible to compete for any design services on any of the library projects, nor be allowed to participate on any construction, construction management or design/build team under this Capital Improvement Program.
Extending the PMT contract is advantageous for Fulton County because it allows the County to:
1. Maintain program and project knowledge and experience gained by working with the Fulton County Library System over the past 13 years.
2. Ensure project consistency in design, construction, project additions and enhancements.
3. Maintain program momentum. No lost time with a new procurement and start-up.
4. Minimize the learning of procedures and management systems.
5. Avoid duplication of services.
Community Impact: This request involves the renovation of libraries in communities across the County.
Department Recommendation: Recommend approval.
Project Implications: The cost of the requested service will be funded using Library Bond funds; therefore, it will not impact the County, DREAM or Library operations.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract extension is not approved, the County does not have the capacity to perform Program Management Services required to complete numerous other library construction items.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
10-0880 |
9/1/10 |
$3,334,928.00 |
|
Amendment No. 1 |
12-1143 |
12/19/12 |
$328,760.00 |
|
Amendment No. 2 |
13-0910 |
10/16/13 |
$729,582.50 |
|
1st Renewal |
13-0911 |
10/16/13 |
$551,278.68 |
|
2nd Renewal |
14-0724 |
9/17/14 |
$1,198,609.00 |
|
Extension No. 1 |
15-0973 |
11/4/15 |
$1,400,000.00 |
|
Amendment No. 3 |
16-0995 |
11/2/16 |
$149,913.29 |
|
Extension No. 2 |
16-0996 |
11/2/16 |
$636,545.20 |
|
Amendment No. 4 |
20-0255 |
4/15/20 |
$1,934,509.04 |
|
Amendment No. 5 |
21-0308 |
4/21/21 |
$492,246.81 |
|
Extension No. 3 |
21-1033 |
12/15/21 |
$344,722.60 |
|
Extension No. 4 |
22-0402 |
6/1/22 |
$400,091.70 |
|
Extension No. 5 |
22-0941 |
12/7/22 |
$882,588.07 |
|
Accept a Name Change |
23-0377 |
6/7/23 |
N/A |
|
Extension No. 6 |
|
|
$508,816.42 |
|
Total Revised Amount |
|
|
$12,892,591.31 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $508,816.42
Prime Vendor: Turner & Townsend Heery, LLC & H.J. Russell and Company (JV) (Formerly Heery/Russell)
Prime Status: Turner & Townsend Heery, LLC ($188,225.73 or 36.99%) Non-Minority &
H.J. Russell and Company ($308,590.69 or 60.65%) African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $508,816.42 or 100.00%
Total Contract Value: $508,816.42 or 100.00%
Total Certified Value: $308,590.69 or 60.65%
Exhibits Attached
Exhibit 1: Extension No. 6 to Form of Contract
Exhibit 2: Contractor Performance Report
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$3,334,928.00 |
|
Previous Adjustments: |
$9,048,846.89 |
|
This Request: |
$508,816.42 |
|
TOTAL: |
$12,892,591.31 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
571-650-6500-L010: 2010 Library Bond Capital, Library, South Fulton Library Expansion- $361,755.00
Funding Line 2:
573-650-6500-L011: Library Bond Capital Phase 2, Library, Central Library - $15,074.91
Funding Line 3:
573-650-6500-L039: Library Bond Capital Phase 2, East Point, MLK Library Expansion- $124,190.09
Funding Line 4:
573-650-6500-L034: Library Bond Capital Phase 2, Library, East Point Library Renovation- $6,121.25
Funding Line 5:
571-650-6500-L009: 2010 Library Bond Capital, Library, Auburn Av Research Library- $1,675.17
|
Key Contract Terms |
|
Start Date: 1/1/2024 |
End Date: 6/30/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: Additional 6-months period |
Overall Contractor Performance Rating: 97
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
8/31/2023 |
10/11/2023 |