Department
Public Works
Requested Action
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Request approval of the lowest responsible bidder - Department of Public Works, 24ITB1326442A-BKJ, Water Meter Reading in an amount not to exceed $658,966.00 with Texas Meter & Device Company (Waco, TX) to provide water meter reading services. Effective January 1, 2025, through December 31, 2025, with two renewal options. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: To provide meter reading services. Fulton County provides water distribution services to the four cities North of the Chattahoochee River consisting of Alpharetta, Johns Creek, Milton and Roswell.
Scope of Work: The awarded contractor will provide daily water meter readings and completion of field service orders for the water distribution system in the North Fulton County Service Area. In order to accurately bill and collect funds for water used and sewage treated, the quantity of water used by customers of the North Fulton County Water System is continuously metered. Water meters are read on a monthly or bi-monthly basis to determine the quantity used and associated charges to be billed. The contractor will be required to complete approximately 2,000 meter reads per workday, as assigned by the Departments of Public Works and Finance.
Community Impact: Without accurate meter reading, the Public Works and Finance Departments are not able to ensure timely and accurate collection of fees for delivery of water service.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: Billing and collections will be severely impacted if these services are not provided.
Community Issues/Concerns: Public Works is not aware of any Community Issues or concerns.
Department Issues/Concerns: The Departments of Public Works has no issues or concerns.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $658,966.00
Prime Vendor: Texas Meter & Device Company
Prime Status: Non-Minority
Location: Waco, GA
County: McLennan County
Prime Value: $658,966.00 or 100.00%
Total Contract Value: $658,966.00 or 100.00%
Total Certified Value: $0.00 or $0.00
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Recommendation of Award
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
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Nick Ammons, Deputy Director, Public Works 404-612-7530
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$658,966.00 |
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TOTAL: |
$658,966.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-2112-1160: Water & Sewer Revenue, Public Works, Professional Services - $658,966.00.
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options remain |
Overall Contractor Performance Rating: New Vendor
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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N/A |
N/A |