Department
Real Estate and Asset Management
Requested Action
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Request approval to renew existing contracts - Department of Real Estate and Asset Management, 25ITB1406667C-JNJ, Maintenance and Testing of Fire Intrusion Alarm Systems in the total amount not to exceed $225,000.00 with (A) Acom Integrated Solutions (Stockbridge, GA) in the amount not to exceed $150,000.00 and (B) Twelve & Associates, Inc. (Marietta, GA) in the amount not to exceed $75,000.00, to provide on-site maintenance and testing of fire-intrusion alarm systems on an annual or as-needed basis for Fulton County facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2027, through December 31, 2027. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
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All Districts |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background: This contract furnishes all materials, parts, labor, equipment, and appurtenances necessary to provide on-site preventive maintenance and testing of fire-intrusion alarm systems tasks for all system components to include fire alarm main and sub panels including intrusion alarm connections for Fulton County facilities for FY2027.
These are time and material contracts. The requested total spending authority of $225,000.00 is sufficient to cover the costs for replacement of all parts/components and labor costs for annual inspections and required maintenance repairs mandated by the State Fire Marshal for FY2027.
Scope of Work: The scope of work also includes, but not limited to:
• LED lamp & batteries
• Smoke and heat detectors
• Horns and strobes
• Duck smoke detector
• Pull stations
• Fireman phone jacks
• Override panels
Community Impact: This contract focuses on the safety of the buildings which are visited by citizens. This contract covers the annual maintenance and inspection of the fire-intrusion alarm systems in the buildings for any deficiency that may be observed that would put the building out of compliance. In addition, any corrective repairs that need to be conducted to maintain the systems in operation and ensure compliance with fire codes are provided under this contract.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: Current fire code/regulations require that all fire alarm and suppression systems be tested with any noted deficiencies addressed in short order as mandated by the State Fire Marshall.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If these contract renewals are not approved, the Department will not be able to provide the required maintenance and testing of fire-intrusion alarm systems in Fulton County facilities without testing deficiencies in the systems. Consequently, it will increase the risk potential for the County.
Contract Modification
(A) Acom Integrated Solutions
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
25-0717 |
9/17/25 |
$150,000.00 |
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1st Renewal |
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$150,000.00 |
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Total Revised Amount |
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$300,000.00 |
(B) Twelve & Associated, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
25-0717 |
9/17/25 |
$75,000.00 |
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1st Renewal |
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$75,000.00 |
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Total Revised Amount |
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$150,000.00 |
Contract & Compliance Information
Contract Value: $225,000.00
(A)
Contract Value: $150,000.00
Prime Vendor: Acom Integrated Solutions
Prime Status: Non-Minority
Location: Stockbridge, GA
County: Henry County
Prime Value: 150,000.00 or 100.00%
Total Contract Value: $150,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(B)
Contract Value: $75,000.00
Prime Vendor: Twelve & Associates, Inc.
Prime Status: White Female Business Enterprise
Location: Marietta, GA
County: Cobb County
Prime Value: $75,000.00 or 100.00%
Grand Contract Value: $225,000.00 or 100.00%
Grand Certified Value: $75,000.00 or 33.33%
Exhibits Attached
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Performance Evaluations
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
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Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$225,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$225,000.00 |
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TOTAL: |
$450,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $225,000.00 “Subject to availability of funding adopted for FY 2027 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2027 |
End Date: 12/31/2027 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating
Acom Integrated Solutions 79
Twelve & Associates, Inc. 82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2026 |
6/30/2026 |