Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to award without competition - Department of Public Works, 21SS00050A-KM, Maintenance and Repairs of AQ2 Discrete Analyzer in the amount of $7,000.00 with Seal Analytical, Inc. (Mequon, WI), to provide maintenance and repair for AQ2 discrete analyzer for compliance purposes. Effective upon BOC approval or 12 consecutive months. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-384, after conducting a good faith review, and the Purchasing Department has determined there is only one source available for the required supply, service, or construction item, the request shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval to award contract without competition with Seal Analytical, Inc. to provide maintenance and repair for AQ2 discrete analyzer for compliance purposes.
Scope of Work: Fulton County utilizes the AQ2 Discrete Analyzer to analyze wastewater samples for regulatory NPDES compliance purposes. The AQ2 is an instrument that the county purchased over 10 years ago and is the principal instrument that performs these mandatory NPDES analyses. Due to its highly technical components and frequency of use, it requires regular service and maintenance from qualified personnel using genuine parts and supplies. SEAL Analytical, Inc. is the sole provider of parts, supplies and maintenance service provider for the AQ2 Discrete Analyzer equipment.
Community Impact: The County utilizes the contract with SEAL Analytical, Inc. for the continual service and maintenance of the AQ2 Discrete Analyzer instrument. This instrument is used to perform chemical analyses required for the County’s water/wastewater permits. Maintaining this instrument is critical in producing technically valid and reliable analytical data. Failure to perform technically valid and reliable analyses could leave the County subject to fines, consent orders, and penalties levied by Georgia’s Environmental Protection Division and the U.S Environmental Protection Agency.
Department Recommendation: The Department of Public Works recommends approval to award without competition to SEAL Analytical, Inc. to provide service and support for AQ2 Discrete Analyzer.
Project Implications: There are no future implications of the item in terms of potential changes in budget, service provision, or County policy/operations if the sole source award is approved.
Community Issues/Concerns: There are no issues/concerns raised by constituents or clients concerning the agenda item.
Department Issues/Concerns: There are no additional department recommendations or concerns related to funding, staffing, external and internal partnerships and operational inefficiencies.
Contract Modification: New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Justification and Approval Memo
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Roy Barnes, Deputy Director, Public Works - 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$7,000.00 |
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TOTAL: |
$7,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5488-1160: Water & Sewer Revenue, Public Works, Professional Services - $7,000.00
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Key Contract Terms |
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Start Date: 12/15/2021 |
End Date: 12/14/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: none |
Overall Contractor Performance Rating: 3.60
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2021 |
9/30/2021 |