Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to utilize cooperative purchasing - Department of Real Estate and Asset Management, Sourcewell Contract #030421-SIE, Facility Security, Fire, and Building Automation Systems, in an amount not to exceed $733,946.65 with Siemens Industry, Inc. (Norcross, GA), for Phase I, to upgrade the existing Siemens MXL fire alarm system that has exceeded its useful life and the installation of the Desigo Fire Safety Modular System at the Fulton County Jail Complex. Effective upon issuance of Notice to Proceed for 6 months. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Phase I of this project consists of the upgrade of the existing Fire Alarm System which was identified as part of the Jail Facility Improvement Plan approved on August 7, 2024, BOC Item #24-0517, to address immediate facility needs at the Fulton County Jail and the Fulton County Jail South Annex.
Scope of Work: This cooperative contract furnishes all materials, labor, tools, equipment, and appurtenances necessary to provide Phase I upgrade/replacement of the existing Siemens MXL fire alarm system that has exceeded its useful life and will upgrade to the Desigo Fire Safety Modular System at the Fulton County Jail Complex located at 901 Rice Street NW, Atlanta, GA 30318.
The Scope of Work consists, but not limited to:
Ø 17 MXL to Desigo Fire Safety Modular panel conversions, including components and retrofits
Ø 36 MXL Line Cards to pick up existing device circuits
Ø 17 Remote Annunciators
Ø 2 Smoke Control Panels
Ø 1 NCC to Desigo CC Upgrade (text only)
Ø Complete installation of proposed system equipment
Ø 100% Programming and database transfer
Ø Project management, start-up, programming, and commissioning
Ø End user System Training
Ø Warranty coverage (1 year) will be provided for all equipment
Note: All work to be performed during normal business hours (7am to 4pm, M-F, non-holidays)
Community Impact: This effort is necessary for the safety of detainees and staff at the County Jail facility through the compliance with all applicable building codes.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The upgrade/replacement of the existing MXL fire alarm system and the installation of the new Desigo Fire Safety Modular System will be managed by the Department Real Estate and Asset Management (DREAM), Jail Maintenance Team.
Project Implications: This cooperative contract will ensure that the Fulton County jail is compliant with National Fire Protection Association (NFPA 72) requirements for fire alarm systems.
Community Issues/Concerns: None that the Department is aware of
Department Issues/Concerns: If this cooperative purchasing contract is not approved, the County does not have the capacity, or the expertise to perform the immediate upgrade of the existing Siemens MXL fire alarm system.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Sourcewell Contract RFP #030421-SIE
Exhibit 2: Cost Proposal
Exhibit 3: Contractor’s Performance Report
Exhibit 4: Justification Form Use Cooperative Purchasing
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$733,946.65 |
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TOTAL: |
$733,946.65 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
503-999-S100-G062: Capital Funding returned TAD, Non-Agency, $733,946.65
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: Effective upon issuance of Notice to Proceed for 6 months |
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Cost Adjustment: |
Renewal/Extension Terms: One-Time Procurement |
Overall Contractor Performance Rating: New Contractor
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |