Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, Bid# 19ITB120540A-YJ, Landscaping Restoration Services in the amount of $135,060.00 with Ed Castro Landscaping, Inc. (Roswell, GA), to provide landscaping restoration services. This action exercises the second of two renewal options. No renewal option remains. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Board Resolution #00-0978, the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval to renew existing contract to provide landscaping restoration services.
Scope of Work: This contract with Ed Castro Landscaping, Inc. provides landscaping restoration services within private property that is disturbed during the emergency repair of sewer and/or water lines and regularly scheduled maintenance activities.
Community Impact: This service provides for the restoration of residential landscaping disturbed by County sewer and/or water crews during emergency and maintenance activities. It is the goal of Public Works to provide a speedy restoration of the customer’s landscaped property and to ensure no soil erosion enters the storm water system.
Department Recommendation: The Department request approval to renew existing contract with Ed Castro Landscaping, Inc.
Project Implications: If there are budget reductions or the contract is not awarded, this will affect our ability to adequately provide this service.
Community Issues/Concerns: No issues or concerns have been raised to Public Works staff.
Department Issues/Concerns: There are no issues / concerns known to Public Works staff.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-0911 |
11/6/2019 |
$135,060.00 |
|
1st Renewal |
20-0722 |
10/21/2020 |
$135,060.00 |
|
2nd Renewal |
|
|
$135,060.00 |
|
Total Revised Amount |
|
|
$405,180.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached
Exhibit 1: Contract Renewal Agreement Form
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$135,060.00 |
|
Previous Adjustments: |
$135,060.00 |
|
This Request: |
$135,060.00 |
|
TOTAL: |
$405,180.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☒ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1160: Water & Sewer Revenue, Public Works, Professional Services - $45,020.00
Funding Line 2:
201-540-5469-1160: Water & Sewer Revenue, Public Works, Professional Services - $45,020.00
Funding Line 3:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $45,020.00
|
Key Contract Terms |
|
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: none |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2021 |
7/31/2021 |