Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Fulton County Library System, 25RFP1507250B-EC, Shelf-Ready Books for Adults, Teens and Children and Lease Books for Adults in an amount not to exceed $800,000.00 with Ingram Library Services LLC, (La Vergne, TN) to provide to provide adult, young and children’s books, and adult best-selling lease books. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2027, through December 31, 2027.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
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All Districts |
X |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background: The current project is combining two different book categories into one. The first project is to purchase popular shelf-ready adult, teen, and children’s books. The second project purchases lease books for adults of bestselling and high demand titles.
Scope of Work: This action allows the library to provide popular shelf-ready adult, teen, and children’s books as well as the purchase of lease books for adults of best-selling and high demand titles. These selections will be available throughout the 34 libraries in Fulton County. The cost of this plan covers cataloging, processing and shipping of the books as well as the books themselves. Selected vendor(s) must have an inventory large enough to supply multiple copies of requested titles to meet our 90% fill-rate within the specified turnaround time.
Community Impact: Not providing this service negatively impacts a wide range of Fulton County citizens in every Fulton area code.
Department Recommendation: The Fulton County Library System recommends renewing this vendor.
Project Implications: Fulton County is the largest county in Georgia. Not providing this service will leave Fulton patrons without the ability to check out popular and best-selling books. There would be scores of complaints in every district.
Community Issues/Concerns: There are no community issues.
Department Issues/Concerns: There are no departmental issues.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
25-0973 |
12/17/2025 |
$800,000.00 |
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1st Renewal |
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$800,000.00 |
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Total Revised Amount |
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$1,600,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $800,000.00
Prime Vendor: Ingram Library Services, LLC
Prime Status: Non-Minority
Location: La Vergne, TN
County: Rutherford County
Prime Value: $800,000.00 or 100.00%
Total Contract Value: $800,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Contract Renewal Evaluation Form
Exhibit 2: Contract Renewal Agreement
Exhibit 3: Performance Evaluation
Contact Information
title
Jamar Parker, Financial Systems Manager 404-771-7578
Contract Attached
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Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$800,000 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$800,000 |
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TOTAL: |
$1,600,000 |
Fiscal Impact / Funding Source
Funding Line 1:
650-6565-1312 - General Fund, Library, Books-Library - $800,000.00
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Key Contract Terms |
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Start Date: 1/1/2027 |
End Date: 12/31/2027 |
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Cost Adjustment: N/A |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 66
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2026 |
10/1/2026 |