Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Public Works, 181TB112052K-DB, 2018 Standby Miscellaneous Construction - Wastewater System Services in the amount of $1,500,000.00 with Wade Coots Company, Inc. (Austell, GA) to provide standby miscellaneous construction - wastewater system Services. This action exercises the second of two renewal options. No renewal options remain. Effective dates: July 1, 2021 through June 30, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The Department of Public Works utilizes standby contract with on-call contractors to provide all labor, equipment and materials necessary for the construction, installation, and repair of sewer mains, wastewater service lines, and other required improvements, including the spill mitigation program to reduce the inflow and infiltration of storm water into the sanitary system, within both North and South Fulton County service areas. The work includes providing an emergency wastewater main repair crew on an as needed basis as directed by Public Works staff.
Community Impact: Wastewater repairs can be made expeditiously under a standby contract which will decrease the amount of time wastewater service may be interrupted to customers.
Department Recommendation: The Department of Public Works recommends approval to renew the existing contract with Wade Coots.
Project Implications: Not executing the change order may undermine the support of EPD that Fulton County will expeditiously address inflow and infiltration which could lead to increased fines.
Community Issues/Concerns: No concerns have been raised to Public Works staff concerning this renewal.
Department Issues/Concerns: Public Works does not have any concern or issues with the renewal of this contract.
Contract Modification:
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CURRENT CONTRACT HISTORY |
Boc item |
Date |
DOLLAR AMOUNT |
|
Original Award Amount |
19-0483 |
6/19/2019 |
$1,500,000.00 |
|
Renewal No. 1 |
20-0375 |
5/20/2020 |
$1,500,000.00 |
|
Renewal No. 2 |
|
|
$1,500,000.00 |
|
Total revised amount |
|
|
$4,500,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,500,000.00
Prime Vendor: Wade Coots Company, Inc.
Prime Status: Non-Minority
Location: Austell, GA
County: Cobb County
Prime Value: $1,350,000.00 or 90.00%
Subcontractor: NAPM, Inc.
Subcontractor Status: Hispanic Business Enterprise Non-Certified
Location: Marietta, GA
County: Cobb County
Contract Value: $150,000.00 or 10.00%
Total Contract Value: $1,500,000.00 or 100.00%
Total M/FBE Value: $150,000.00 or 10.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,500,000.00 |
|
Previous Adjustments: |
$1,500,000.00 |
|
This Request: |
$1,500,000.00 |
|
TOTAL: |
$4,500,000.00 |
Grant Information Summary
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Amount Requested: |
. |
☐ |
Cash |
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Match Required: |
. |
☐ |
In-Kind |
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Start Date: |
. |
☐ |
Approval to Award |
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End Date: |
. |
☐ |
Apply & Accept |
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Match Account $: |
. |
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-I067: Water & Sewer R & E, Public Works, Misc. Sewer Line Proj - $1,500,000.00
Funding Line 2
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Key Contract Terms |
|
Start Date: 7/1/2021 |
End Date: 6/30/202 |
|
Cost Adjustment: . |
Renewal/Extension Terms: none |
Overall Contractor Performance Rating: 3.8
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2021 |
3/31/2021 |