Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to utilize Cooperative Purchasing - Department of Real Estate and Asset Management, National Cooperative Contract #192163, a Master Agreement Contract for Maintenance, Repair, Operating (MRO) Supplies, Industrial Supplies and Related Products and Services, in the amount of $25,000 with WW Grainger (Norcross, GA), to purchase mission critical parts including pumps, valves, hydraulic and pneumatic cylinders and drives, hand tools, power tools, equipment and related items in support of DREAM Building Construction and Facilities Maintenance Divisions and other Countywide Departments. Effective dates: from January 1, 2021, through December 31, 2021.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-455, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The supplier offers supplies including, but not limited to, items such as: pumps, valves, hydraulic and pneumatic cylinders and drives, hand tools, power tools, equipment and related items and other miscellaneous MRO supplies.
The key benefits of this contract include the following:
• A total of 29 key categories represented with a minimum discount of 5% off of Grainger Contract Reference Price (CRP)
• Nationwide 3,600 item Core List of most frequently purchased items
• KeepStock® - A Managed Inventory Solution
• One-stop purchasing
• Local stocking
• On-hand inventory reduction
• Broad assortment of supplies with same-day shipping*
• 24/7 online ordering on grainger.com/omniapartnerspublic
• Dedicated Grainger Government sales team
• No minimum order limits
• Same day order or next day AM pickup.
• After-Hours Emergency Service - Call 1-800-CALL-WWG (1-800-225-5994) to open a branch anytime - even nights and weekends. (Free service under your Grainger/OMNIA Partners contract)
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to utilize National Cooperative Contract in support of DREAM Building Construction and Facilities Maintenance Divisions and other Countywide Departments for fiscal year 2021.
This supply contract is needed to support our Building Construction and Facilities Maintenance Divisions, Materials Warehouse and other Countywide Departments that may have the need to purchase supply items and equipment such as pumps, valves, hydraulic and pneumatic cylinders and drives, hand tools, power tools, equipment and related items in support of the departments meeting their tasks.
Historical Expenditures:
• FY2020: The County has spent $20,981
• FY2019: The County has spent $48,249
Project Implications: This National Cooperative Contract offers the user departments the ability to purchase a variety of materials and supplies that are necessary to support the in-house staff in performing their tasks.
Community Issues/Concerns: None that the Department is aware of
Department Issues/Concerns: If this National Cooperative Contract is not approved, the County Departments will not have the ability to purchase building, hardware, electrical and roofing materials and related items.
Contract Modification: This is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
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Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: National Cooperative Contract #192163
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Justification Form for Use of Cooperative Purchasing
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
$ 25,000.00 |
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TOTAL: |
$ 25,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-TBD-TBD-1450: General, To Be Determine, Maintenance Supplies- $25,000, “Each department on an “as needed” basis per project as requested based on their approved budget and availability of funding adopted for FY 2021 by BOC”
Funding Line 2:
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Key Contract Terms |
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Start Date: 1/1/2021 |
End Date: 12/31/2021 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Click here to enter text. |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
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Report Period Start: |
Report Period End: |
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