Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Registration & Elections, Georgia Secretary of State, PE-47800-SS-2024-000000006, Sole Source - KNOWiNK in the amount of $297,700.00 with KNOWiNK, LLC (St. Louis, MO)) to provide mailing & voter communication services such as precinct card mailings, communication notices and printing and mailing of absentee ballots. Effective upon approval through December 31, 2026. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Is this a purchasing item?
Yes
Summary & Background: The Secretary of State contracted KNOWiNK, LLC for printing services, with the option of the Counties to mail the precinct cards or to pay KNOWiNK to mail the precinct cards. The Department opted for KNOWiNK to mail the precinct cards as the total cost is lower than incurring shipping and handling; cost of staff to process postage and delivery to the post office.
Scope of Work: KNOWiNK, LLC. will provide mailing & voter communication services such as precinct card mailings, communication notices and printing and mailing of absentee ballots.
Community Impact: These services enable the Department to streamline the process while reducing costs.
Department Recommendation: The Department of Registration and Elections recommends approval.
Project Implications: These services enable the Department to streamline the process while reducing costs.
Community Issues/Concerns: The Department is not aware of any community issues or concerns with this request.
Department Issues/Concerns: The Department does not have issues or concerns with this request.
Contract Modification: New request
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached:
Exhibit 1: Georgia Secretary of State, PE-47800-SS-2024-000000006
Exhibit 2: Pricing
Contact Information title
Nadine Williams, Director, Registration and Elections, 404-612-7020
Contract Attached
title
Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$297,700.00 |
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TOTAL: |
$297,700.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-265-2653-1456: General, Registration & Elections, Postage - $185,000.00
Funding Line 2:
100-265-2658-1456: General, Registration & Elections, Postage - $38,300.00
Funding Line 3:
100-265-2653-1160: General, Registration & Elections, Professional Services - $37,200.00
Funding Line 4:
100-265-2658-1160: General, Registration & Elections, Professional Services - $37,200.00
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Key Contract Terms |
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Start Date: Upon approval |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: n/A