Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to utilize cooperative purchasing - Information Technology, Sourcewell Contract #010720-AXN, Public Safety Video Surveillance Solutions with Related Equipment, Software and Accessories in an amount not to exceed $2,994,480.00 (broken down in four year increments of $748,620.00) with Axon Enterprises, Inc., (Scottsdale, AZ) for the purchase of Attorney Advanced Evidence Management Software for the Fulton County Justice Partners (District Attorney, Solicitor General and Public Defender). Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
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Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
FCIT is recommending approval for the acquisition of Axon Enterprises Attorney Advanced Evidence Management Software (Software as a Service) with accompanying unlimited storage.
The Justice community’s Justice of the Future strategic plan, previously approved, identified the need for a software system and associated storage to improve the inherited state of case and digital evidence management. This request is to approve the execution phase of that strategic plan.
The current state in which digital evidence is managed and stored is less than desirable and incurs risk and liabilities. A considerable portion of evidence today comes from various digital sources. The beneficiaries of this system consistently run into management and storage challenges with collecting digital evidence. In addition, quite often this evidence is exchanged between authorities via portable drives. This results in a situation of liability and vulnerability based on the portability of such content. There is also the need to physically deliver these portable drives between entities, thus resulting in an economic and productivity loss.
Legal retention requirements are an additional consideration, and a compounding factor to the storage opportunity.
The proposed platform will mitigate the aforementioned opportunities and risks, as well as improve overall operational performance. It will also permit ease of online collaboration between entities, to include APD and 16 other arresting authorities within the county currently operating on this platform. In addition, it future proofs the necessary retention requirements.
Scope of Work: The primary scope of work is the delivery of training for all beneficiaries, system implementation, and delivery of software and storage as a services with corresponding service-level expectations as provided to Axon customers.
Community Impact: It is anticipated that as a result of more efficient processes, cases will move quicker through the necessary processes thus benefiting those involved in legal processes.
Department Recommendation: The department recommends this approval.
Project Implications: There are no project implications
Community Issues/Concerns: There are no community issues/ concerns.
Department Issues/Concerns: There are no departmental issues/ concerns.
Contract Modification: new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
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Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Copy of Sourcewell Cooperative Purchasing Contact #010720-AXN
Exhibit 2: Final Quote
Exhibit 3: AAEM unlimited proposal v4 summary
Exhibit 4: Department Recommendation Letter
Contact Information (Type Name, Title, Agency and Phone)
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Glenn Melendez, CIO, Information Technology, (404) 612-0192
Contract Attached
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Yes
Previous Contracts
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No
Total Contract Value
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This Request: |
$2,994,480 |
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TOTAL: |
$2,994,480 |
Grant Information Summary
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Fiscal Impact / Funding Source
Funding Line 1:
500-220-2200-A083, Case Management Software and Storage, $3,000,000.00
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Key Contract Terms |
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Start Date: 11/1/2021 |
End Date: 11/1/2025 |
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