Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to utilize cooperative purchasing - Department of Real Estate and Asset Management, Sourcewell Contract #042821-ORK, Pest Control Services in an amount not to exceed $225,000.00 with Orkin, LLC (Atlanta, GA) to provide comprehensive pest control services on an as-needed basis for all County facilities. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to utilize cooperative purchasing to provide comprehensive pest control services on an as-needed basis for Countywide facilities for FY2023.
Scope of Work: This contract provides all labor, equipment, transportation, and material necessary to ensure approximately 131 County facilities will be free of pests. The objectives shall be to eliminate or reduce current unacceptable pest populations.
The scope of work also includes, but is not limited to:
1. Provide a comprehensive pest control treatment plan and schedule of service for each facility.
2. The treatment of the exterior perimeter of every building for ants and other pests (excluding wood destroying organisms) on a monthly minimum or as needed basis.
3. Rodent control around the exterior of every building utilizing bait stations and various flavors of baits. The bait stations will be weatherproof, secured, and numbered.
4. Rodent control for interior shall consist of mechanical traps or glue boards.
5. Control of birds shall be provided as needed.
6. Treatment of non-housing, non-food production areas, such as hallways, storage rooms, janitorial rooms, and loading dock, shall be treated by spot or crack and crevice, as appropriate, on as schedule based on actual need.
7. The treatment of all pipe chases shall contain an insect growth regulator.
8. All treatment in sleeping areas shall consist only of gel-type baits.
Community Impact: The overall community impact is that pest carry diseases and germs, and they can spread these to humans if not managed properly.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the amount of $225,000.00 is an increase of $45,000.00 over the requested for similar services in 2022 and is to cover costs associated with increased occurrences of infestations not covered under the base terms and conditions of the contract. During FY2022, the County spent an additional $45,000.00 to address bed bugs at the jail. This is a time and material contract that covers materials and labor hours to ensure the County facilities will be free of pests in FY2023.
Traditional structural Pest Management was largely reactive to pest infestations and based much of its response on the routine, scheduled application of pesticides. The process is based on detailed surveillance (and periodic re-inspection) and the interpretation of data to estimate the nature of the pest population in each area. This monitoring allows accurate decisions to be made on when and where interventions are needed, the type of interventions selected, and the method of application and implementation.
The contractor shall provide detail site-specific recommendations for structural and procedural modifications to achieve pest suppression. This program is designed to minimize pesticide usage and focus on observation
The project management is coordinated by the Department of Real Estate and Asset Management Grounds Maintenance Team.
Historical Expenditures:
- FY2022: The County expenditures as of 11/2/2022, $143,594.28
- FY2021: The County spent $160,000.00
- FY2020: The County spent $200,000.00
- FY2019: The County spent $155,000.00
- FY2018: The County spent $150,000.00
Project Implications: The integrated pest control management program is to ensure all County facilities are free of pests and rodents and in keeping clean and sanitary facilities that provides healthy and productive environment.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this Cooperative Purchasing Contract is not approved, there will be a delay in providing pest control services of bed bugs, termites, mosquitos, and bees, etc. for all Fulton County facilities for FY2023.
Contract Modification No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Sourcewell Contract #042821-ORK
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Justification Form for Use of Cooperative Purchasing
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$225,000.00 |
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TOTAL: |
$225,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-999-S200-1160: General, Non-Agency, Professional Services- $225,000 “Subject to availability of funding adopted for FY2023 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 3.60
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
8/31/2022 |