Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Public Works Department, 22ITB136990K-JA, 2023 Standby Miscellaneous Construction, Water System Services in a total amount not to exceed $2,400,000.00 with (A) Site Engineering, Inc. (Atlanta, GA) in an amount not to exceed $1,200,000.00 and (B) Wade Coots Company, Inc. (Austell, GA) in an amount not to exceed $1,200,000.00 to provide standby miscellaneous construction services for the Fulton County Water Distribution System. This action exercises the first of two renewal options. One renewal option remains. Effective dates: March 31, 2024 through December 31, 2024. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: The contract provides for on-call, standby, and emergency construction services dealing with the repair and installation of water mains, water service lines, and other miscellaneous water service-related facilities in the North Fulton water service area. The contractors will provide the necessary crew and equipment to supplement Public Works staff on an as-needed basis.
Community Impact: This contract renewal ensures the North Fulton water system continues to maintain expected levels of service by providing potable water to businesses and residents within the service area with minimal disruption of service.
Department Recommendation: The Public Works Department recommends approval.
Project Implications: Approval of this item will ensure the Public Works Staff has additional personnel/equipment resources, as needed, to maintain and operate the North Fulton Water System.
Community Issues/Concerns: No community issues/concerns have been raised to Public Works Staff.
Department Issues/Concerns: The Public Works Department considers the services provided under this contract as vital to the safe operation and maintenance of the water distribution system and would be highly concerned should this item not be approved. The Public Works Department relies on this contract for staff augmentation especially in times of emergency or after hours.
Contract Modification
(A)Site Engineering, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0206 |
3/15/2023 |
$1,200,000.00 |
|
90 Day Extension |
102-364 |
1/10/2024 |
$250,000.00 |
|
1st Renewal |
|
|
$1,200,000.00 |
|
Total Revised Amount |
|
|
$2,650,000.00 |
(B) Wade Coots Company, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0206 |
3/15/2023 |
$1,200,000.00 |
|
90 Day Extension |
102-364 |
1/10/2024 |
$250,000.00 |
|
1st Renewal |
|
|
$1,200,000.00 |
|
Total Revised Amount |
|
|
$2,650,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $2,400,000.00
(A)
Contract Value: $1,200,000.00
Prime Vendor: Site Engineering, Inc.
Prime Status: Small Business Enterprise (SBE)
Location: Atlanta, GA
County: Fulton County
Prime Value: $1,020,000.00 or 85.00%
Subcontractor: JDJ
Subcontractor Status: African American Male Business Enterprise
Location: Decatur, GA
County: DeKalb County
Contract Value: $180,000.00 or 15.00%
Total Contract Value: $1,200,000.00 or 100.00%
Total Certified Value: $1,200,000.00 or 100.00%
(B)
Contract Value: $1,200,000.00
Prime Vendor: Wade Coots
Prime Status: Non-Minority
Location: Hiram, GA
County: Paulding County,
Prime Value: $1,200,000.00 or 100.00%
Total Contract Value: $1,200,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $2,400,000.00 or 100.00%
Grand Certified Value: $1,200,000.00 or 50.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
David Clark, Director, Department of Public Works
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$2,400,000.00 |
|
Previous Adjustments: |
$500,000.00 |
|
This Request: |
$2,400,000.00 |
|
TOTAL: |
$5,300,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-H065: Water & Sewer R&E, Public Works, Misc Line Proj
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Key Contract Terms |
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Start Date: 3/31/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
Wade Coots Company, Inc. 100
Site Engineering, Inc. 100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
2/29/2024 |
12/31/2024 |