Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of Task Order No. 1 - Department of Real Estate and Asset Management, 23ITB138741K-JAJ,Task Order Contract for Minor Construction Projects in an amount not to exceed $277,000.00 with Hawk Construction Company, LLC (Ellenwood, GA), to provide upgrades/replacement and complete installation of new fitness equipment systems in five (5) Senior Centers currently identified with life/safety hazards and/or non-operating equipment. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-360, request for approval of Task Orders exceeding $500,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Contractor, Hawk Construction LLC has performed the majority of the capital work associated with the Senior Surge Capital Program. This request is to increase the spending authority is required in order to complete the project.
Scope of Work: The Contractor will furnish all management, labor, materials, tools, equipment, and appurtenances needed to perform the work authorized by task order issued under this contract, by removing existing and installing new fitness equipment for the designated Fulton County Multipurpose & Neighborhood Senior Centers, and Adult Day Programs, specifically at: 1) Auburn Senior Center, 2) Harriett G. Darnell Multipurpose Center, 3) New Beginnings Senior Center, 4) Palmetto Senior Center and 5) Southeast Senior Center.
The scope of work will include disassembly and removal of existing fitness equipment; assembly, installation, and associated required structural work needed to complete the installation of new fitness equipment at the Fulton County Multipurpose & Neighborhood Senior Centers, and Adult Day Program identified.
Upgrades and Replacement Project Costs for New Fitness Equipment:
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Designated Senior Centers |
Project Cost |
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1 |
Auburn Senior Center |
$33,819.08 |
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2 |
Harriet G. Darnell MP Senior Center |
$99,230.00 |
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3 |
New Beginnings Senior Center |
$51,729.71 |
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4 |
Palmetto Senior Center |
$44,639.03 |
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5 |
Southeast Senior Center |
$44,265.31 |
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Total Costs |
$273,683.13 |
Community Impact: Upgrading and replacing the existing fitness equipment ensures life/safety hazards are mitigated along with enhancing health benefits and quality of life for the Fulton County Seniors utilizing this service in the Multipurpose & Neighborhood Senior Centers, and Adult Day Program.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The project management is coordinated by the Department of Real Estate and Asset Management Building Maintenance Team.
Project Implications: The capital upgrades/replacement is critical to the operation of the five (5) Fulton County Senior Centers utilized by Fulton County Seniors, to satisfy the participant experience by providing accessibility and promote enhanced health benefits using reliable new fitness equipment.
Community Issues/Concerns: Currently DREAM and the Department of Senior Services is aware of existing fitness equipment conditions that require upgrades/ replacement to maintain the health and safety of the public utilizing the Fulton County Multipurpose & Neighborhood Senior Centers, and Adult Day Program.
Department Issues/Concerns: If this task order is not approved, there will be a delay in the upgrades/replacement and installation of new fitness equipment systems used by Fulton County Seniors in the five (5) Fulton County Multipurpose & Neighborhood Senior Centers, and Adult Day Program that will mitigate current life/safety hazards.
Contract Modification
(B) Hawk Construction Company, LLC
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0014 |
1/10/24 |
$1,200,000.00 |
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Increase Spending Authority No. 1 |
24-0540 |
8/21/24 |
$300,000.00 |
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Task Order No. 1 |
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|
$277,000.00 |
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Total Revised Amount |
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$1,777,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $277,000.00
Prime Vendor: Hawk Construction Company, LLC
Prime Status: African American Male Business Enterprise
Location: Ellenwood, GA
County: DeKalb County
Prime Value: $277,000.00 or 100.00%
Subcontractor Value: TBD
Subcontractors: The Contractor must identify the subcontractors that will be utilized for this project.
Total Contract Value: $277,000 or 100.00%
Total Certified Value: $277,000 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Task Order No. 1 to Form of Contract
Exhibit 2: Cost Proposals
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$1,200,000.00 |
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Previous Adjustments: |
$300,000.00 |
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This Request: |
$277,000.00 |
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TOTAL: |
$1,777,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-183-1831-SS01, Phase 500SHF: Capital, Senior Services, Auburn Senior Surge- $33,819.08
Funding Line 2:
500-183-1831-SS08, Phase 500SHF: Capital, Senior Services, Darnell MP Senior Surge- $99,230.00
Funding Line 3:
500-183-1831-SS15, Phase 500SHF: Capital, Senior Services, New Beginnings Senior Surge- $51,729.71
Funding Line 4:
500-183-1831-SS17, Phase 500SHF: Capital, Senior Services, Palmetto Senior Surge- $44,639.03
Funding Line 5:
500-183-1831-SS21, Phase 500SHF: Capital, Senior Services, Southeast Senior Surge- $44,265.31
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: Non-Applicable |
Overall Contractor Performance Rating: 88
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2024 |
6/30/2024 |