Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a Statewide Contract - Department of Real Estate and Asset Management, SWC #99999-SPD-S2021412-001, Expedited Mail & Package Delivery Services, in the total amount of $40,000.00 with United Parcel Service, Inc. (UPS), to provide expedited mail and package delivery services for Fulton County agencies. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to utilize statewide contract to provide expedited mail and delivery services for Fulton County agencies for FY2022.
Scope of Work: This contact is utilizing the Statewide contract supplier to provide and deliver expedited mail and package delivery services for countywide agencies on an as needed basis.
Benefits to use this SWC are:
• Set up single account and choice of multiple suppliers
• Comprehensive product selection
• Domestic and International delivery services
• A dedicated account management representative
• Discount prices due to participating statewide agencies
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of to utilize the Statewide Contracts to provide expedited mail and package delivery services for Fulton County agencies for FY2022.
The DREAM, Administration Division, is responsible for monitoring the use of the Statewide contractor to provide the requested delivery services within 24 hours from time of ordered.
Historical Expenditures:
• FY2021: The County expenditures as of 10/19/2021, $9,686.98
• FY2020: The County spent $850.31
• FY2019: The County spent $1,985.91
Project Implications: This expedited delivery services contract is critical for administrative operations of various Countywide agencies.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract is not approved, the Department will not be able to provide expedited mail & package delivery services to Countywide agencies through the remainder of FY2022.
Contract Modification: This a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Statewide Contract
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Cooperative Purchasing Justification Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$40,000.00 |
|
TOTAL: |
$40,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
700-520-5201-1703: Internal Service, Real Estate and Asset Management, Postage- $40,000 “Subject to availability of funding adopted for FY2022 by BOC”
|
Key Contract Terms |
|
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2022 |
12/31/2022 |