Department
Superior Court Administration
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Superior Court Administration, 18RFP090618A-CJC, Jury Management System in an amount not to exceed $151,000.00 with Catalis Courts and Land Records (ICON), for increased printing and mailing of juror summons due to the volume of high-profile and RICO trials. This increase will be used to close out the current contract. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Jury Management System is essential to summons jurors to serve on panels in courtrooms. Catalis Courts and Lands Records (ICON) was implemented in 2019 as the court’s new jury management system. Since that time, the court has implemented a new Jury Management System, effective November 1, 2023. This request to increase spending authority is required to cover outstanding invoices and to close out the contract with Catalis.
Scope of Work: Cloud-based software to randomly generate, print and mail summons to potential jurors to serve on panels in courtrooms.
Community Impact: Superior Court Administration is not aware of any community impact of amending this contract.
Department Recommendation: Superior Court Administration recommends the amendment of this contract.
Project Implications: Outstanding invoices for required services will be paid.
Community Issues/Concerns: Superior Court is not aware of any community issues or concerns with this request.
Department Issues/Concerns: Superior Court is requesting this increase to avoid any associated late fees.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
18-0974 |
12/19/2018 |
$298,000.00 |
|
AML - Master Software Agreement |
19-0058 |
1/23/2019 |
$298,000.00 |
|
AML - Master Software Agreement |
20-0017 |
1/22/2020 |
$298,000.00 |
|
AML - Master Software Agreement |
21-0019 |
1/20/2021 |
$298,000.00 |
|
AML - Master Software Agreement |
22-0050 |
1/19/2022 |
$298,000.00 |
|
AML - Master Software Agreement |
23-0044 |
1/18/2023 |
$298,000.00 |
|
Total Revised Amount |
|
|
$1,788,000.00 |
Contract & Compliance Information
N/A
Exhibits Attached
Contact Information (Type Name, Title, Agency and Phone)
title
David Summerlin, Court Administrator, Superior Court Administration, 404.612.4529
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$298,000.00 |
|
Previous Adjustments: |
$1,490,000.00 |
|
This Request: |
$151,000.00 |
|
TOTAL: |
$1,939,000.00 |
Grant Information Summary
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Amount Requested: |
N/A |
☐ |
Cash |
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Match Required: |
N/A |
☐ |
In-Kind |
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Start Date: |
N/A |
☐ |
Approval to Award |
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End Date: |
N/A |
☐ |
Apply & Accept |
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Match Account $: |
N/A |
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-450-4503-1117: General, Superior Court Administration,
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Key Contract Terms |
|
Start Date: Upon Approval |
End Date: 12/31/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: No renewals options available |
Overall Contractor Performance Rating: This request closes out this contract.
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Choose an item.
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Report Period Start: |
Report Period End: |
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