Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of a statewide contract - Registration & Elections, SOS# 47800-SOS0000037, Master Solution Purchase and Services Agreement in the amount of $427,836.60 KNOWINK, LLC (St. Louis, MO) to adhere to Secretary of State mandated mail for ‘No General Election’ mail notices. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Secretary of State contracted with KNOWiNK, LLC for printing services, with the option of the Counties to mail the precinct cards or to pay KNOWiNK to mail the precinct cards. The Department opted for KNOWiNK to mail the precinct cards as the total cost is lower than incurring shipping and handling; cost of staff to process postage and delivery to the post office. Copy of these directives from the Secretary of State, Director, Blake Evans is attached
Scope of Work: KNOWiNK, LLC. will provide printing and mailing services based on the following as required by law:
• Daily Precinct Cards - mailed to voters to reflect registration changes.
• Special Precinct Cards - mailed in cases of redistricting, polling location changes, or other special circumstances.
• Confirmation Notice Mailers - mailed when voter correspondence is returned undeliverable or otherwise required by law.
Community Impact: These services enable the Department to streamline the process while reducing cost.
Department Recommendation: The Department of Registration and Elections recommends approval.
Project Implications: These services enable the Department to streamline the process while reducing cost.
Community Issues/Concerns: The Department is not aware of any community issues or concerns with this request.
Department Issues/Concerns: The Department does not have issues or concerns with this request.
Contract Modification: This is a new request.
Contract & Compliance Information: Not Applicable
Exhibits Attached
Exhibit 1: Master Solution Agreement Secretary of State
Exhibit 2: Secretary of State Directives
Exhibit 3: Pricing
Contact Information
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Nadine Williams, Director, Registration and Elections, 404-612-7020
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$427,836.60 |
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TOTAL: |
$427,836.60 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-265-2655-1456: General, Registration & Elections, Postage - $63,044.18
Funding Line 2:
100-265-2653-1456: General, Registration & Elections, Postage - $337,492.42
Funding Line 3:
100-265-2658-1456: General, Registration & Elections, Postage - $ 27,300.00
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Key Contract Terms |
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Start Date: Upon approval |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: N/A