Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Public Works, 23ITBC060923A-KM, Uniforms and Accessories in an amount not to exceed $125,000.00 with Onyx Ink, LLC (Doral, FL) to provide uniforms and accessories upon execution of contract through December 31, 2023, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works recommends approval of the lowest bidder to provide uniforms and accessories.
Scope of Work: To provide uniforms and accessories to Public Works staff. Public Works employees are generally provided an annual allowance to purchase uniforms and other clothing accessories to be used in the course of the job and to allow for the general public to readily identify Public Works employees. The contract with Onyx Ink, LLC will provide uniforms and accessories for Public Works employees.
Community Impact: It is important for Public Works work crews to be dressed in a consistent and professional manner so the general public can readily identify them while working on the water and wastewater infrastructure.
Department Recommendation: The Department of Public Works recommends approval of the lowest responsible bidder, Onyx Ink, for 2023 with two renewal options.
Project Implications: Failure to procure these items will result in the public having difficulty identifying the workers as Fulton County employees.
Community Issues/Concerns: No issues/concerns have been made known to Public Works regarding this contract.
Department Issues/Concerns: No issues/concerns are known with this contract.
Contract Modification: New procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $125,000.00
Prime Vendor: Onyx Ink, LLC
Prime Status: Hispanic Male Business Enterprise
Location: Doral, FL
County: Dade County
Prime Value: $125,000.00 or 100.00%
Total Contract Value: $125,000.00 or 100.00%
Total Certified Value: $125,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Recommendation Letter
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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David Clark, Director, Public Works - 404-612-2804
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$125,000.00 |
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TOTAL: |
$125,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
200-540-5601-1455: Airport, Public Works, Uniforms - $2800.00 201-540-2112-1455: Water & Sewer Revenue, Public Works, Uniforms - $4,000.00 201-540-5401-1455: Water & Sewer Revenue, Public Works, Uniforms - $9,800.00 201-540-5420-1455: Water & Sewer Revenue, Public Works, Uniforms - $2,000.00
Funding Line 2:
201-540-5451-1455: Water & Sewer Revenue, Public Works, Uniforms - $7,700.00 201-540-5457-1455: Water & Sewer Revenue, Public Works, Uniforms - $4,200.00 201-540-5459-1455: Water & Sewer Revenue, Public Works, Uniforms - $25,000.00 201-540-5466-1455: Water & Sewer Revenue, Public Works, Uniforms - $4,500.00
Funding Line 3:
201-540-5469-1455: Water & Sewer Revenue, Public Works, Uniforms - $13,500.00 201-540-5477-1455: Water & Sewer Revenue, Public Works, Uniforms - $900.00 201-540-5486-1455: Water & Sewer Revenue, Public Works, Uniforms - $6,400.00 201-540-5488-1455: Water & Sewer Revenue, Public Works, Uniforms - $5,100.00
Funding Line 4:
203-540-5453-1455: Water & Sewer R & E, Public Works, Uniforms - $19,000.00 203-540-5482-1455: Water & Sewer R & E, Public Works, Uniforms - $14,000.00 203-540-5483-1455: Water & Sewer R & E, Public Works, Uniforms - $4,800.00 301-540-5403-1455: South Fulton Sub-District, Public Works, Uniforms - $1,300.00
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Key Contract Terms |
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Start Date: Upon BOC approval |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: New Vendor
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |