Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend an existing contract - Fulton County Information Technology Department, 23RFP139160B-EC, Digital Multi-functional Devices and Support Services to increase the spending authority $404,097.64 with Standard Office Systems of Atlanta, Inc. (Duluth, GA) to include usage costs in the annual contract. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: To amend the existing contract to include usage costs and to increase the spending authority to cover the forecasted leasing and usage costs for the remainder of FY2024. The additional spending authority of $404,097.64 is needed to cover the forecasted leasing and usage costs for the last 5 months of the year at approximately $80K monthly.
Scope of Work: This contract provides, services for print management, patron printing for the public and electronic faxing will be administered; resources for maintenance support, training and technical assistance to the Government Center, Justice Center, and all remote County locations.
All multi-functional devices (MFDs) shall have the following minimum functionality:
• Copying (B&W and Color)
• Network Printing (B&W and Color)
• Scanning (B&W and Color)
• Faxing (B&W and Color)
• Wireless, remote services (B&W and Color
Community Impact: There are no community impacts
Department Recommendation: The Information Technology Department recommends approval.
Project Implications: Print Services through this contract allow printing, faxing, and copying capabilities for patron offered services in all Library locations and other Departments/Agencies that offer print services for Fulton County constituents.
Community Issues/Concerns: There are no community issues/concerns.
Department Issues/Concerns: There are no department concerns with this request.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0089 |
2/7/2024 |
$724,581.72 |
|
Amendment No. 1 |
|
|
$404,097.64 |
|
Total Revised Amount |
|
|
$1,128,679.36 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $404,097.64
Prime Vendor: Standard Office Systems of Atlanta, Inc.
Prime Status: Non-Minority
Location: Duluth, GA
County: Gwinnett County
Prime Value: $242,498.99 or 60.01%
Subcontractor: Metro Records Management
Subcontractor Status: African American Female Business Enterprise
Location: Atlanta, GA
County: DeKalb County
Subcontractor Value: $161,598.65 or 39.99%
Total Contract Value: $404,097.64 or 100.00%
Total Certified Value: $161,598.65 or 39.99%
Exhibits Attached
Exhibit 1: Performance Evaluation
Exhibit 2: Amendment Agreement No. 1
Contact Information (Type Name, Title, Agency and Phone)
title
Kevin Kerrigan, Chief Information Officer, Information Technology, 404-612-0057
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$724,581.72 |
|
Previous Adjustments: |
$0 |
|
This Request: |
$404,097.64 |
|
TOTAL: |
$1,128,679.36 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1: 700-220-2205-1705; Information Technology Internal Service Fund, Information Technology, IT Management, Copying Charges
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Key Contract Terms |
|
Start Date: Upon BOC approval |
End Date: 12/31/2024 |
|
Cost Adjustment: $404,097.64 |
Renewal/Extension Terms: N/A |
OVERALL Contractor Performance Rating:97
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2024 |
6/30/2024 |