Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of statewide contracts- Department of Real Estate and Asset Management, SWC#99999-001-SPD0000203-0001, and SWC#99999-001- SPD0000203-0003, New Tires and Retread Tubes in the total amount not to exceed $110,000.00 with (A) Bridgestone Americas Tire Operations, LLC dba Southern Tire Mart (Atlanta, GA) in the amount not to exceed $30,000.00; and (B) The Goodyear Tire & Rubber Company dba NexTire Commercial, Inc. (Decatur, GA) in the amount not to exceed $80,000.00, to provide tires, tubes, accessories and repair services for Fulton County fleet vehicles. Effective dates: January 1, 2025, through June 30, 2025. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Approval to utilize statewide contracts to provide tires, tubes, accessories, and repair services for County fleet vehicles, with the effective dates: January 1, 2025, through June 30, 2025.
The Department of Purchasing and Contract Compliance and the Department of Real Estate and Asset Management (DREAM) examined and recommended that it would be beneficial and convenient for the County to acquire this service through the Statewide suppliers (Tires and Tubes, Pneumatic and Solid and Retread Tires) rather than soliciting through the normal bid process.
Scope of Work: These statewide contracts provide tires, tubes, accessories, and repair services for County fleet vehicles. The scope of work also includes the ability to outsource and receive 95% of all tires and accessories within 24 hours from notice and provide warranty on all tires, tubes, and accessories against defects in material and workmanship. This service operates on an as needed basis and provides the County with maximum flexibility to have multiple sources for services.
Community Impact: None that the Department is aware of.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This statewide is a time and materials contract and the requested spending authority in the total amount of $110,000.00 is sufficient to cover the costs for new tires, accessories, and repair services for Fulton County fleet vehicles through the expiration date of June 30, 2025.
Since the current Statewide Contract #99999-001-SPD0000203-0001 & 0003 for New Tires and Retread Tires will expire on June 30, 2025. DREAM is making this request to coincide with the current Statewide contract term of January 1, 2025, through June 30, 2025, in the amount of $110,000.00. We anticipate the State will have a new tires service contracts in place by July 1, 2025, and then DREAM will submit a new Agenda Item for BOC approval of statewide contracts for the remaining 6-months of the fiscal year from July 1, 2025, through December 31, 2025, in the remaining spending balance of $160,000.00.
Project Implications: This service is critical component in supports of the County’s fleet maintenance by providing maintenance technicians, special tires, tubes, accessories, and inventory resources for approximately 1,047 County fleet vehicles.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If these statewide contracts are not approved, the Department will not be able to provide tires, tubes and accessories and repair services to the County fleet vehicles.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: SWC Contracts
Exhibit 2: Authorized Dealers Lists- Goodyear Tires & Bridgestone Tires
Exhibit 3: Cooperative Purchasing Justification and Approval Form- New Tires
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$110,000.00 |
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TOTAL: |
$110,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
700-520-5223-1710: Internal Services, Real Estate and Asset Management, Garage Parts- $110,000.00 “Subject to availability of funding adopted for FY2025 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 6/30/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |