Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Public Works, 23ITB137323A-KM, Laboratory Testing Services in the amount not to exceed $100,000.00 with Analytical Environmental Services, Inc. (Atlanta, GA) to provide laboratory testing services. This action exercises the first of two renewal options. One renewal option remains. Effective dates: March 31, 2024, through December 31, 2024. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The contract provides laboratory testing services of wastewater discharge effluent for the Department of Public Works as required to remain compliant with EPD regulations and the County’s NPDES Permit in the operation of the wastewater treatment plants. Ninety-five percent (95%) of the analyses performed under this contract are for regulatory purposes. The remainder is used for quality control and assurance of the wastewater treatment process.
Community Impact: If this item is not approved and laboratory testing services are not performed, the EPD will take regulatory enforcement action against the County for failure to remain compliant with our permit, resulting in possible fines and/or consent orders.
Department Recommendation: The Department recommends approval to renew the existing contract with Analytical Environmental Services, Inc.
Project Implications: Laboratory testing is a regulatory requirement of the County’s National Pollution Discharge Elimination System (NPDES) wastewater discharge permits. Not completing these tests could result in possible enforcement against the County for permit compliance violations.
Community Issues/Concerns: No issues/concerns were raised by clients concerning the laboratory testing services.
Department Issues/Concerns: The Department of Public Works has no issues or concerns with the performance of the current vendor.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
102-369 |
3/4/2023 |
$100,000.00 |
|
90 Day Extension |
102-364 |
1/10/2024 |
$25,000.00 |
|
1st Renewal |
|
|
$100,000.00 |
|
Total Revised Amount |
|
|
$225,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $100,000.00
Prime Vendor: Analytical Environmental Services
Prime Status: White Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $99,310.00 or 99.31%
Subcontractor: Pace Analytical Services
Sub Status: Non-Minority
Location: Lenexa, KS
County: Jackson County
Subcontractor Value: $690.00 or 0.69%
Total Contract Value: $100,000.00 or 100.00%
Total Certified Value: $99,310.00 or 99.31%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement Form
Exhibit 2: Contractor Evaluation Form
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$100,000.00 |
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Previous Adjustments: |
$25,000.00 |
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This Request: |
$100,000.00 |
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TOTAL: |
$225,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5488-1160: Water & Sewer Revenue, Public Works, Professional Services - $100,000.00
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Key Contract Terms |
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Start Date: 3/31/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: 1 renewal option remains |
Overall Contractor Performance Rating: 84
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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9/1/2023 |
12/31/2023 |