Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 23ITB138805C-GS, Carpet, Carpet Installation and Repair Services Countywide in the total amount not to exceed $345,000.00, with (A) G.S.A.T. Restoration, Inc. dba Paul Davis of North Atlanta (Norcross, GA) in the amount not to exceed $75,000.00; (B) HPI Floor, LLC (Atlanta, GA) in the amount not to exceed $125,000.00; and (C) Brad Construction Company II (Fayetteville, GA) in the amount not to exceed $145,000.00, to provide carpet, carpet tile installation and repair services on an “as-needed” basis for Countywide facilities. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2026 through December 31, 2026.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background These contracts furnish all materials, labor, tools, equipment, and appurtenances necessary to provide carpet and carpet tile installation and repair services to facilities Countywide.
Scope of Work: The Scope of Work includes, but is not limited to:
- Removal and reinstallation of existing furniture when required
- Removal and disposal of existing carpet/carpet tiles
- Installation of new carpet (tiles/rolled) tiles in accordance with product manufacturers.
Community Impact: These contracts are necessary to maintain functional, and comfortable flooring for the visitors and staff in County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
These contracts are time and materials contracts and the requested total spending authority in the amount of $345,000.00 is sufficient to cover the costs for all labor, replacement, and installation of new carpet for County facilities for FY2026.
Project Implications: These contracts ensure carpet that has reached end-of-life is replaced in a timely manner.
Community Issues/Concerns: None which the Department is aware of.
Department Issues/Concerns: If these renewal contracts are not approved, the Department does not have the resources, specialty tools, or equipment to provide carpet and carpet tile installation repair services Countywide.
Contract Modification
(A)G.S.A.T. Restoration, Inc. dba Paul Davis of North Atlanta
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0270 |
4/17/24 |
$145,000.00 |
|
1st Renewal |
24-0683 |
10/16/24 |
$145,000.00 |
|
2nd Renewal |
|
|
$75,000.00 |
|
Total Revised Amount |
|
|
$365,000.00 |
(B)HPI Floors, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0270 |
4/17/24 |
$125,000.00 |
|
1st Renewal |
24-0683 |
10/16/24 |
$125,000.00 |
|
2nd Renewal |
|
|
$125,000.00 |
|
Total Revised Amount |
|
|
$375,000.00 |
(C)Brad Construction Company, II, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0270 |
4/17/24 |
$75,000.00 |
|
1st Renewal |
24-0683 |
10/16/24 |
$75,000.00 |
|
2nd Renewal |
|
|
$145,000.00 |
|
Total Revised Amount |
|
|
$295,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $345,000.00
(A)
Prime Vendor: G.S.A.T. Restoration, Inc. dba Paul Davis of North Atlanta
Prime Status: Hispanic Male Business Enterprise
Location: Norcross, GA
County: Gwinnett County
Prime Value: $58,500.00 or 78.00%
Subcontractor: Prosource
Subcontractor Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Subcontractor Value: $16,500.00 or 22.00%
Total Contract Value: $75,000.00 or 100.00%
Total Certified Value: $58,500.00 or 78.00
(B)
Prime Vendor: HPI Floor, LLC
Prime Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $125,000.00 or 100.00%
Total Contract Value: $125,000.00 or 100.00%
Total Certified Value: $125,000.00 or 100.00%
(C)
Prime Vendor: Brad Construction Company II
Prime Status: African American Male Business Enterprise
Location: Fayetteville, GA
County: Fayette County
Prime Value: $145,000.00 or 100.00%
Total Contract Value: $145,000.00 or 100.00%
Total Certified Value: $145,000.00 or 100.00%
Grand Contract Value: $345,000.00 or 100.00%
Grand Certified Value: $328,500.00 or 95.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$345,000.00 |
|
Previous Adjustments: |
$345,000.00 |
|
This Request: |
$345,000.00 |
|
TOTAL: |
$1,035,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $200,000 “Subject to availability of funding adopted for FY2026 by BOC”
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $145,000 “Subject to availability of funding adopted for FY2026 by BOC”
|
Key Contract Terms |
|
Start Date:
1/1/2026 |
End Date:
12/31/2026 |
|
Cost Adjustment:
|
Renewal/Extension Terms:
No renewal options remain |
Overall Contractor Performance Rating:
G.S.A.T. Restoration dba Paul Davis 70
HPI Floor 79
Brad Construction Company II 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2025 |
6/30/2025 |