Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of recommended proposals - Department of Real Estate and Asset Management, RFP#21RFP130182C-MH, General Landscaping & Lawn Care Services for Countywide Facilities in the total amount of $1,300,000.00 with (A) ReIMAGE General Contractors, LLC (Atlanta, GA) in the amount of $1,000,000.00, and (B) WorldScapes, LLC (Atlanta, GA) in the amount of $300,000.00, to provide on-site landscape/ground maintenance and lawn care services for all 106 County-own sites to include the Fulton County Executive Airport - Charlie Brown Field. Effective upon execution of contracts through December 31, 2022, with two renewal options. (REMOVED)
ITEM REMOVED FROM THE RECESS MEETING AGENDA AS REQUESTED BY THE COUNTY MANAGER
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-374 and 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval of proposal to provide on-site general landscaping and lawn care services for all 106 County-own sites to include Fulton County Airport for FY2022.
Scope of Work: These contracts provide on-site general landscaping and lawn care for 106 countywide facilities to include the Fulton County Executive Airport - Charlie Brown Field. The Scope of Work includes, but is not limited to, maintenance of ground covers, annuals, perennials, shrubs, trees and irrigation systems. The maintenance shall include but not limited to application of fertilizers, herbicides, pesticides, watering, pruning, weeding, deadheading, replacement planting (as approved by the County), loose trash removal and disposal out of county facilities, leaf removal, irrigation repair and maintenance, tree removal and spring and fall clean up.
General Landscaping & Lawn Care Included:
• Spring/Fall Cleanup: April & November
• Turf Maintenance; Removing debris, seeding, aeration, vermicide
• Mowing of Properties: Turf shall be at a height of 2 to 2.5 inches
• Mulch: Mulch depth from two (2) inches to three (3) inches.
• Shrubs and Tree Plant Maintenance: Necessary prune, trim and cleaning
• Weed Control and Fertilization
a. Annual/Perennial/Shrub Beds
b. Paved Surfaces
c. Stone/Mulch Areas
• Design and installation of turf grass and other hardscape
• Reseeding
• Irrigation System Maintenance
• Monthly report (visual documentation-before and after photos)
• Quality Assurance/Control program
• Airport (additional reporting)
Specific Responsibilities:
ReIMAGE General Contractors: Provides comprehensive grounds and turf management program to include routine landscape maintenance, design and installation, arborist, and landscape architect services for all 106 County-own sites to include Fulton County Airport.
WorldScapes, LLC: Provides on-site maintenance to include vegetation control, grubbing, and upkeep for surplus and unused buildings, facilities, sites, vacant lots, control illegal dumping and removal of debris clean-up on all County-owned sites.
Community Impact: Enhance the professional appearance of the facilities and surrounding communities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The spending authority in the total amount of $1,300,000 is being requested to cover the costs for all labor, materials, irrigation maintenance, replacement planting, fertilizers, herbicides/pesticides, removal of debris and clean-up of all County-own site including Fulton County Airport for FY2022.
Historical Expenditures:
• FY2021: The County spent $312,561.90
• FY2020: The County spent $485,333.16
• FY2019: The County spent $238,248.00
• FY2018: The County spent $244,647.40
• FY2017: The County spent $226,000.00
Project Implications: These contracts provide all of the necessary all labor, equipment, transportation and materials to provide general landscaping, maintenance and lawn care services for County-wide facilities.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If these contracts are not approved, this will affect the Department’s ability to address the needs for full on-site lawn care maintenance services for 106 County-wide facilities and including Fulton County Airport.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $1,300,000.00
(A)
Contract Value: $1,000,000.00
Prime Vendor: ReImage General Contractors, LLC
Prime Status: African American Male Business Enterprise-Certified
Location: Atlanta, GA
County: Fulton County
Prime Value: $640,000.00 or 64.00%
Subcontractor: YellowStone
Subcontractor Status: Non-Minority
Location: Smyrna, GA
County: Cobb County
Contract Value: $160,000.00 or 16.00%
Subcontractor: Randall’s Premier Landscaping, LLC
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Rex, GA
County: Clayton County
Contract Value: $170,000.00 or 17.00%
Subcontractor: All-Turf
Subcontractor Status: Non-Minority
Location: Loganville, GA
County: Gwinnett County
Contract Value: $30,000.00 or 3.00%
Total Contract Value: $1,000,000.00 or 100.00%
Total M/FBE Value: $810,000.00 or 81.00%
(B)
Contract Value: $300,000.00
Prime Vendor: WorldScapes, LLC
Prime Status: African American Male Business Enterprise-Non-Certified
Location: Atlanta, GA
County: Fulton County
Prime Value: $165,000.00 or 55.00%
Subcontractor: Pro Turf
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Decatur, GA
County: Dekalb County
Contract Value: $30,000.00 or 10.00%
Subcontractor: Trennis Thomas Lawn Care
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Bremen, GA
County: Carroll County
Contract Value: $15,000.00 or 5.00%
Subcontractor: Grand Landscapes
Subcontractor Status: African American Male Business Enterprise- Non-Certified
Location: Covington, GA
County: Newton County
Contract Value: $30,000.00 or 10.00%
Subcontractor: Here at Last Landscaping, LLC
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $30,000.00 or 10.00%
Subcontractor: Rocker Care Services
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $30,000.00 or 10.00%
Total Contract Value: $300,000.00 or 100.00%
Total MFBE Value: $300,000.00 or 100.00%
Grand Contract Value: $1,300,000.00 or 100.00%
Grand MFBE Value: $1,110,000.00 or 85.38%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contractor Performance Reports
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$1,300,000.00 |
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TOTAL: |
$1,300,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1160: General, Real Estate and Asset Management, Professional Services- $1,108,860
Funding Line 2:
200-540-5601-1160: Airport, Public Works, Professional Services- $78,870
Funding Line 3:
201-540-5459-1160: Water & Sewer Revenue, Public Works, Professional Services- $56,135
Funding Line 4:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services- $56,135
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Key Contract Terms |
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Start Date: Effective upon execution of contract |
End Date: 12/31/2022 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2022 |
12/31/2022 |