Department
Real Estate and Asset Management
Requested Action
title
Request approval of the lowest responsible bidder - Department of Real Estate and Asset Management, 25ITB1393416C-GS, Tree Removal Services Countywide in an amount not to exceed $225,000.00 with ArborServ (Lithonia, GA), to provide Countywide tree removal services on an as-needed basis. Effective dates: January 1, 2026 through December 31, 2026, with two renewal options.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Scope of Work includes, but is not limited to:
• Cutting specified trees down even to the ground so as not to leave any visible stumps.
• De-limbing chopping/chipping and hauling off the premises.
• Debris must be hauled off immediately upon completion of job.
• Limb removal from living trees must be cut so as not to damage the limb collar.
• Stump grinding may be required on a case by-case basis and when required shall be completed in according with (lAW) industry standards.
• All debris from the grinding of the stump shall be removed, unless otherwise specified by the Project Manager
Community Impact: This contract is utilized for storm-related emergencies and/or diseased and dangerous tree removals on County-owned properties.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of the lowest responsible bidder.
Basis of Award:
The recommendation for the award was based on the bidders’ prices for labor rates (during regular, after, weekends, holidays & emergency hours), stump grinding and service equipment (bucket trucks, chippers, log loaders, chipper trucks, pick-up trucks, etc.) for hourly rates for each type; to determine the lowest bidder for each of the three (3) geographical areas (Groups: North, Central & South) of Fulton County. The County intends to select one Bidder for each zone contained in this ITB.
Recommendation: After careful review, DREAM recommends ArborServ as the lowest responsible and responsive bidder to provide on-site tree removal services on an as-needed basis for Fulton County for FY2026.
ArborServ has performed well on their current contract with Fulton County for this service.
The requested spending authority in the total amount of $225,000.00 should cover the cost of labor and equipment necessary for tree removal services. Additionally, the Public Works Department has requested use of $75,000.00 of contract spending authority to support their field operations for FY2026.
Project Implications: This contract is utilized for storm-related emergencies and/or diseased and dangerous tree removals on County-owned properties.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this contract is not approved, the Department does not have the required skills and equipment to perform on-site tree removal services.
Contract Modification: This is a new procurement.
Contract & Compliance Information
Contract Value: $225,000.00
Prime Vendor: ArborServ, Inc.
Prime Status: African American Male Business Enterprise
Location: Lithonia, GA
County: DeKalb County
Prime Value: $225,000.00 or 100.00%
Total Contract Value: $225,000.00 or 100.00%
Total Certified Value: $225,000.00 or 100.00%
Exhibits Attached
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Department Recommendation Memo
Contact Information
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$225,000.00 |
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TOTAL: |
$225,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1160: General, Real Estate and Asset Management, Building Maintenance- “Subject to availability of funding adopted for FY2026 by BOC” $150,000.00
Funding Line 2:
200-540-5601-1160: Airport, Public Works, Professional Services - “Subject to availability of funding adopted for FY2026 by BOC $25,000.00
Funding Line 3:
201-540-5459-1160: Water & Sewer Revenue, Public Works, Professional Services -“Subject to availability of funding adopted for FY2026 by BOC” $25,000.00
Funding Line 4:
203-540-5453-1160: General, Real Estate and Asset Management, Building Maintenance- “Subject to availability of funding adopted for FY2026 by BOC” $25,000.00
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Key Contract Terms |
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Start Date: 1/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: N/A |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2025 |
6/30/2025 |